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Hi there Travis
Thanks so much for the info! I'm very interested in those adhesive free tags! I'll take a look at that printer. We haven't invested in anything yet :-)
Could you please tell me what model the TSC printer is?
many thanks
Karen

Hi everyone

I know this is an old post, but if anyone has current (2018) advice about using rolls of thermal labels from Crystal, we'd be interested to learn what we need to know, as we will soon be trialing use of a spool printer for labels. I see that the Zebra printers come with advice about how to set up for Crystal.

cheers
Karen

09-Apr-18 10:20:29
We are fielding for information about how other EMu orgs are using the Statistics Module.
Category: Using EMu

Hi there Annie
I'm so sorry I missed your response... thanks for your reply!
We still haven't fathomed Statistics...hopefully one day soon!
cheers
Karen

09-Apr-18 10:20:09
We are fielding for information about how other EMu orgs are using the Statistics Module.
Category: Using EMu

.

Hi all


I've just revisited this topic and found that I can easily set up a Crystal Report that will display a nominated number of records as a random selection from the total records included in the report.... it works like a charm and means that all users can easily get a random selection of records.

The basics:

(1)
Set up the report with the field/s you want in a details section. For a random selection, you probably just need one field. For us it is most likely to be the object registration/accession number.


(2)
Create a formula called, say "Random"
In the formula, simply put this expression:

rnd()


(3)
Now choose Report - Record Sort Expert and choose your "Random" formula as the sort for the report, in ascending order.

(4)
Now set up a Parameter field (called say "HowManyRecords", that prompts the user with "How many records do you want to be randomly included in the report?"

(5)
Now go to the Details section where your field/s are and enter a suppress formula for the section, as shown here (choose your parameter field where indicated):

recordnumber > (tonumber({?HowManyRecords}))


This will randomly sort your records then display only the number of records that you have nominated with the parameter.

Easy!

cheers
Karen

Hi all
Just revisiting this post. Like Mark used to do, we usually export the list out to Excel then use a formula to generate a random selection. This is unfortunately not very user friendly and requires someone with the skills to do. It would be awesome to supply a random sort function within EMu.

Another way I'd like to do it is to set up my search query to find the required records, including a filter whereby only a random selection of 20% of the search results are retrieved.

Anyone got ideas? I'm wondering if I set up the search as a Saved Query, could I also include the texQL for spitting back only a random 20% result?

06-May-17 17:52:12
How do you search for correctly correlated tasks vs dates?

Hi everyone

I have recently set up a large list of saved texQL queries (thanks to help from Gulhan at Axiell) so that we can search for the completion of particular tasks against correctly correlated date ranges. This is a little clunky for users and also has some pop up error bugs when returning search results.

I'm now thinking that I could perhaps set up a Crystal Reports definition with parameters that ask the user to enter the start and end dates and then summarises the tasks completed in that date range, for the included records.

Has anyone out there set up such a rpt definition that they wouldn't mind sharing?

cheers
Karen

12-Apr-17 15:52:19
We are fielding for information about how other EMu orgs are using the Statistics Module.
Category: Using EMu

Thanks so much for your response Kara!

cheers
Karen

11-Apr-17 17:27:48
We are fielding for information about how other EMu orgs are using the Statistics Module.
Category: Using EMu

Hi all

We would like to start using the Statistics Module for periodic (monthly, quarterly, fin year, calendar year) reporting of various information outputs.

Are any of you able to give me a run down of how you are using this module for periodic reporting?

many thanks
Karen

02-Mar-17 11:11:16
EMu V4.3 and lower: the Contact Sheet view has buggy paging issues
Forum: Multimedia

Thanks for your input Rowena!

We are likewise also using List Views with thumbnail, however users do sometimes complain that they want to "see lots more at once", for which the only solution is to get them to produce a contact sheet report, which of course for some users isn't good enough!

Our images are stored on the EMu server but the annoying screen redraw bug is still a problem for us.

Hopefully the bug will be fixed in future versions!

cheers
Karen

02-Mar-17 09:15:29
EMu V4.3 and lower: the Contact Sheet view has buggy paging issues
Forum: Multimedia

Hi there Kara

Thanks for your response! Yes I think you are right, I also realised that Page View is one record only. I've had contact sheet reports set up for a few years but sometimes a user wants to display them on screen so that can select/discard them for a particular purpose, without having to waste any paper.

Hopefully this bug is fixed in later versions!

cheers
Karen :-)

23-Feb-17 11:50:58
EMu V4.3 and lower: the Contact Sheet view has buggy paging issues
Forum: Multimedia

Hi all

We are using EMu V4.3 and have users complaining for a long time that they cannot use the Contact Sheet view to scroll through multimedia thumbnails as it has some page refresh bugs.

I have been wondering if I could use the Page View function to script a display that will show a similar view to the Contacts view.

Has anyone out there developed a Page View that shows only thumbnails for all retrieved records simultaneously (ie. not just one record at a time)?

regards
Karen

12-Jan-17 14:38:02
Are any of you using thermal transfer label printers to produce object/other labels? What are...
Category: Using EMu

Hi there

We are looking to purchase some thermal transfer label printers for high volume object and location labelling work.

Any advice regarding preferred or recommended makes and models would be greatly appreciated!

Note that we are only interested in long-lasting thermal transfer or any other kind of printer from which the output will last a long time.

kind regards
Karen

11-Jan-17 15:49:24
Call for experiences with the integration/cooperation between EMu and DAMs.
Forum: Multimedia

Hi everyone

If any of you have in recent times embarked upon the integration of a DAMs system with your EMu database and associated workflow solutions and changes, could you please send an account of your experiences to me at Karen.Biddle@maas.museum. We are interested to see how you are all managing this problematic issue!

Background: We have been using Fotoware for image management workflow for the past few years, but we do not have this system talking with EMu and are still managing our image loading manually. Because we have just embarked upon a large digitisation and relocation project, my first thought is that if photographers included object IRN in their metadata, this would make the task of scripting image attachment to object records a lot easier.

Any feedback regarding your experiences would be greatly appreciated!

kind regards
Karen

19-Oct-16 16:48:54
Causes confusion after every upgrade when users can't find their usual Tabs.
Forum: Wishlist

Thanks Helena!

Oops I should have updated that here... that is exactly what we have been doing here!

... But one day if the default can be "Don't Hide" that would be awesome!

cheers
Karen

25-Feb-16 11:06:14
Anyone using the Insurance Module?
Forum: Catalogue

Hi Beth,

Many thanks for your reply! You are very right to say that current options defeat the purpose we want of simply entering specific claim details based on overarching insurance policies. It's no mystery why there are only 3 of these entered (incorrectly) in our system! I'll shut it down until someone asks about it!

cheers
Karen

23-Feb-16 15:46:27
Anyone using the Insurance Module?
Forum: Catalogue

Hi all

I am curious about how any of you might be using the Insurance module. Ours has only ever had a few records saved in it, but upon looking at how it relates to objects, I'm finding it confusing.

For example, one object is linked to a particular Insurance record for a particular Provider with a particular Claim Number... but we are able to add a history of claims. How do we attach each claim directly to an object? In it's current form, the Insurance module doesn't really let you do this. It's hard to see the point of a Claims History if we have to save each record per-claim anyway, in order to link directly to one object.

Can anyone out there enlighten me? We are just trying to work out if we should just lock down this module instead of having it visible.

cheers
Karen

12-Nov-15 11:39:25
Many users take the lazy option of choosing "Everyone" when sharing groups of records
Forum: Wishlist

Hi all

We often end up with groups of records shared with unrelated users who already have their own large lists of groups to scroll through. This is because many users, when sharing their groups will share with "Everyone" rather than choosing the specific co-workers who are working on the same project. This can be quite annoying for anyone (ok me) who has large numbers of groups shared with them at any one time, so any unnecessary extras make the group selection even more unwieldy.

Would anyone else like to see a Registry entry that controls who can use the "Everyone" value when sharing Groups (and List Views, Sorts and Reports), or indeed just a Registry entry that will simply limit usage of "Everyone" to the "EMu" superuser, if desired? I sure would!


cheers
Karen

12-Nov-15 11:00:44
Causes confusion after every upgrade when users can't find their usual Tabs.
Forum: Wishlist

Hi all

I'm hoping there's others out there who aren't very fond of the default hiding of some Tabs.

Despite Registry settings allowing users to view the tabs for which they have permission, the forced default hiding function hides Tabs that the users should be able to see. It causes a fair bit of confusion when a user changes PC and says "hey! I can't see the Loans Tab! or "Where has my Narratives Tab gone??!".

Having to do the View - Attachments - Options - Show Tabs and Show Search Tabs settings for each and every user, every time we upgrade AND every time they change computers is quite inconvenient, especially as there is no way to do it automatically or via the Registry.

Anyone else agree?

Moderator: please remove this topic if it's already been posted before!

cheers
Karen

02-Nov-15 10:24:29
Looking to improve how we use EMu to manage location stocktakes

Thanks for the info Travis!
We definitely do not have the Tab, so when we upgrade soon I'll ask if it can be included in our release.
cheers!
Karen

30-Oct-15 09:05:12
Looking to improve how we use EMu to manage location stocktakes

Hi there David

Thanks for your input!.. yes, I've had a similar thought about using the Narratives module to manage stocktake lists but there has been resistance to this so I thought I'd query whether or not there are more specifically designed solutions available.

cheers
Karen

30-Oct-15 09:03:15
Looking to improve how we use EMu to manage location stocktakes

Hi there Keith,

Thanks for your input! We use the Condition Tab as a preliminary condition and hazard notification Tab, so this is not an option for us.

At object level, we had a "Movement Type" field added to the location fields so that we can enter movements with type "Stocktake" and movement notes that include "Sighted".

The current issue of the stores registrar is to be able to easily say which locations were stoctaken in which month/year and how many objects in that stocktake were sighted/not sighted etc. etc. We could use Narratives to do this but there is resistance to this idea. Commenter Travis has mentioned an Inventory/Status Tab in the Catalogue that we do not have, so that might be an option.

cheers
Karen

30-Oct-15 08:57:23
Looking to improve how we use EMu to manage location stocktakes

Hi there Travis,

Thanks for your input! We don't have the Status Tab... but we are still using V.4.2.. is the Status Tab in V.4.3?

cheers
Karen

13-Oct-15 11:58:41
Looking to improve how we use EMu to manage location stocktakes

Hi all

I'm calling out for your input with regard to how you manage your object location stocktake activities.

At present, we simply use the Stocktake Date fields in the Locations module, to mark when we have done a stocktake on a location, and who did the stocktake. We then create virtual "stocktake" locations to locate any objects that were not sighted in the expected location, so that we can produce resolution work lists.
The whole process is a little clunky and our stores manager finds it hard to produce statistics.

Can any one offer advice or examples of how we could better record our stocktaking activity?

many thanks
Karen Biddle

Hi Deb

I'm sure this is possible... I use importing to replace data all the time... however I think in the case of merging attachments across several hundred records with attachments in several modules, it would be just as fiddly as doing it manually.

My "wish" was for a merge tool that allows me to choose which modules I want to include in my merge.. so I don't lose connections that need to be retained. For example, I might want to completely detach a large list of objects from several Narratives module records, but I want them to keep their attachments in the Internal Movements module. It's not a big issue, but I thought I'd make a query about whether or not being able to choose modules when merging would be of any interest to anyone else.

cheers
Karen

When deleting multiple records, I quite often use the Merge tool to detach records quickly to enable deletion. This is really only useful in the cases where I want to delete the merged records.

There are times when I simply want to detach a bunch of records from one particular module attachment.

For example, I might have 150 records that are attached to a bunch of narratives. I don't want to disturb or remove all the other attachments (such as internal movements) that these records have, but I also don't want to go through each narrative to which they are attached and find them and remove them.

Idea: it would be great if the Merge tool allowed you to choose which modules you want included or excluded in your merge action.

Anyone else like this idea?

-KB

19-Sep-13 11:51:05
Many users would prefer list view when selecting attachments
Forum: Wishlist

Great thanks Donna.... and thanks to all who responded.
cheers
-KB

01-Aug-13 11:18:32
Looking for solutions on recording pest checks against works

Hi Mark

I see this is an old post, but thought I'd follow up from David's reply to you just recently...

We use the Conservation Module for this type of stuff. It covers condition checking, testing/sampling, Pests, Treatments Applied, etc. etc.

We also use the Incident Tab in the Catalogue (which I believe is standard), where we record things that happen to objects, such as visitors scratching them, or weather damage, etc. etc...

-KB at the Powerhouse

Hi there Scott,
I usually duplicate reports via the Registry when I want to make a new report based on an existing one, by copying the Reg entry then changing the .rpt file reference as suggested above by Christelle, then simply uploading a new copy of the existing .rpt file (renamed to match the new Registry entry) against the report.... however we did at one point have a new Admin Task added which was "Copy Report Definition"... do you not have that Admin Task available? This essentially does the same process for you but does not require manual registry editing. I don't use it but if you've got it, you might want to try it!
cheers
-Karen

Hi again everyone

Just a note to say that we have come up with a simple solution to this issue. When a party address (or phone number or Organisation contact name) changes, I have set up some values in the "Mailing Lists" field such as "Change of Address" and "Change of Contact Name" etc. etc. When these values are chosen in this field, an icon appears at the top of the window, advising the user that the address details for this Party have been updated at some point (this is done via an "Image Display" Registry setting). In the meantime, when we enter change of details, we put the old address details in the Notes tab, with a prefix and date, eg. "Change of Address 15/08/2012", followed by the old details. When the user hovers over the alert icon, the popup text tells them to check the Notes tab for details of the old address.

This really should be enough for us! It is very rare (never) that we would have to re-use an old address, except to check it... and it if it is there on the Notes tab, with an alert that tells the user to look there.... this should be enough for us to handle this problem!

regards
-Karen

Thanks for all the info Beth!

We haven't had particularly deep conversations here about how to solve this problem. You do make a valid point "does it really matter".... it's quite possible we could get by just updating addresses when they change and keeping a note of the old address on the Notes tab.... probably enough considering a lot of transactions are "once only" and the much-older ones are obviously never going to change!

cheers
-Karen

Hi there Rowena

We do not use the Transactions module here at the Powerhouse, so I can't give you input on that. Currently, as you queried, we add a new Parties record if a person's address changes. I'm not sure what you mean by Authority Party, but if you mean an entry that is more of a biog entry, these go into our Thesaurus. If by "Authority Party" you mean person of particular expertise, we give them the Role of "Specialist/Adviser" then in th Specialities field, we add their area of expertise if it is not already there.

A conference segment on this topic would be a good idea, I think!

cheers
-Karen

Hi all,
I'm not sure if someone has already suggested this, so I apologise in advance if they have! I'm wondering if a separated "Addresses" module would help solve the problem of Parties address histories.

The Parties module could then allow for "Address 1", "Address 2" etc. up to say 5 addresses, with the current one displayed at the top of the list.

There is still the problem of linking a particular address to a particular transaction... but it must be possible to think something up! (or if the address entries are dated, then the dates could perhaps match the dates of the Loans or other attached records... or something!).

-Karen Biddle
Powerhouse Museum, Sydney

02-Apr-12 10:27:06
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

In that case, perhaps operations and/or column access need to be updated? I only got the 'no smoking' sign when i hadn't nominated the module.

-KB

02-Apr-12 10:20:33
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

Hi Mark

This is something that only certain groups here can do... but it should be working for you.... did you nominate the module before trying to drag the other-module records across?
If the icon isn't changing, this is the most likely explanation.
-Karen

02-Apr-12 09:27:27
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

Thanks Dave and Brad! We can at least use this method for now!

I'm still plugging for a 'quick add' button though!

cheers
-Karen

30-Mar-12 11:13:16
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

Hi Mark,

Yes! That is exactly what I am thinking of when I say "toolbar button/textbox"... I was *going* to do a mock up... thanks for doing that for me! heheh.

-KB

30-Mar-12 09:49:50
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

Hi Dave

I asked the user if she had a problem with selecting all the required records one by one, before adding them to the group and the problem she has with this method (and me too, come to think of it) is that every now and then, something happens - either an errant click of the mouse or an accidental window closure... requiring reselection of the the records, which can be difficult if deliberation was also part of the selection process.

I definitely like the idea of validation so that users could at least drag items straight onto a group... this is how the Thesaurus module works... it stops the user from attaching terms that do not belong to the correct hierarchy... so I imagine the programming for simple validation of group attachments couldn't be toooo complicated.

.... But I think an "instant-attach" button would be even better!

Let's hope!

-Karen

29-Mar-12 10:15:10
A tool to instantaneously add records to a nominated Group name
Forum: Wishlist

A user here reckons she'd love to have a tool that allows her to work her way through a list of records (while viewing the Details screen), and click a button to instantly add the currently displayed record to a nominated Group Name.

I agree with her that this would be a very useful tool when you have to go through selecting records, based on what details you are focusing on.

Perhaps this could be a toolbar button/textbox.

===
Karen Biddle
Registrar Collection Database Administration
Powerhouse Museum, Sydney

28-Mar-12 12:35:41
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

deleted: trying to stop the markup on this website from justifying my code text... no luck.
-KB

28-Mar-12 12:32:21
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Just in case it is  helpful to anyone else who has a few different numbering systems running in their database (for us, it due to historic numbering systems)... Here is the script I created which creates the nominated number of parts, with a copy of Descriptive text and status information and also populates parentage. For our purposes, I've set it to prompt for the part number separator (to cope with different numbering systems or levels we have here) and also prompts for record type, as this may also vary depending on the nominated parent record... it works like a charm!

Thanks again for everyone's assistance!

regards
-Karen

Code:

<template setIRN="no">

<tuple>
<atom name="SumRecordType"><input>
<prompt>Enter the Record Type…</prompt>
<help>Input either Part or ArchivePart</help></input></atom>
<atom name="SumStatus"><source name="SumStatus"/></atom>
<atom name="SumStatusDate"><source name="SumStatusDate"/></atom>
<atom name="DesObjectStatement"><source name="DesObjectStatement"/></atom>
<atom name="DesDescription"><source name="DesDescription"/></atom>
<atom name="ParParentRef"><source name="irn"/></atom>
<atom name="SumRegistrationNumber"><source name="SumRegistrationNumber"/><input type="text"><prompt>Enter separator "/" or "-"</prompt></input><input type="integer" increment="1"><prompt>Enter first part number suffix...</prompt></input></atom>
</tuple>
</template>

28-Mar-12 12:21:38
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

deleted

28-Mar-12 09:19:48
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Dave that is fantastic, many thanks!
-Karen

27-Mar-12 08:59:54
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Hi there David

If it is at all possible, would you be able to email me an example of your xml template? The EMu help documentation does not contain any scenarios-into-examples, so a working template would be great for me to start understanding how all the tags work. My email address is karenb-at-phm-at-gov-dot-au. If this is a problem, no worries, I will ask KE directly for some examples.

For the most part, creating a large number of parts is incredibly easy for me, as I usually just put together a quick import file, but it will be great if I can set up the Record Template function for non-import permission users!

regards
-Karen

26-Mar-12 14:32:43
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Thanks Gerard

The user documentation linked in our current client does not mention the Operations setting... so I tried "daTemplate" which of course didn't work! I'll now add the "s" on the end!
cheers
-Karen

26-Mar-12 11:25:28
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Many thanks Nancy for reminding me of this!

There is no mention in the Help document for Record Templates, regarding Registry entries. I cannot create one of these templates, because the "New" button is greyed out when I choose "Templates from the menu.... can you advise if I need to insert a Reg Entry before this function is available?

regards
-Karen

26-Mar-12 10:27:18
For regular multi-value substitutions
Forum: Wishlist

Aha! I see we've had this conversation before! If I can work it out, I'll delete this post!
cheers
-Karen

26-Mar-12 10:19:46
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

If a Cataloguer has worked out that an ojbect needs to be split up into say, 250 parts, it'd be great if they could create the parts quickly with a "Create Parts" button function. My idea is that the button would call a dialogue box that allows entry of the number of part records required and perhaps the text for the general descriptive fields. The program could then populate the new part records with Registration Numbers (based on the default numbering format of the current record) and other default values copied in from the current record(such as Record Type, Status and Status Date). Which fields are used for copying could perhaps be dictated by a Registry entry.

At the moment, if a Cataloguer needs many parts generated, they have to either create them one by one, or ask an administrator to create a bunch of new records for them... this would help with Cataloguer workflow if they can generate the parts themselves, especially if the Registration Numbers are generated, thus also facilitating simultaneous object labelling / cataloguing workflow.

A tool like this for certain user groups is preferable to having users generally able to run import scripts, as skills with data preparation vary greatly throughout the user base.

Just a thought! Anyone else like this idea?

Karen Biddle
Powerhouse Museum Sydney

23-Mar-12 10:34:22
For regular multi-value substitutions
Forum: Wishlist

Every month, I run the same Replace criteria over certain batches of new records. The substitutions are the same every month and it would be wonderful if I could save these as a set so I can just pull them up again next time, instead of having to type in 27 separate substitution commands every time.

Anyone else?

24-Nov-11 11:40:09
Many users would prefer list view when selecting attachments
Forum: Wishlist

At the moment, the screen a user sees when they jump out to another module (with the purpose of attachment) is the display they last viewed in that module. A problem I find here is that often, if a user gets multiple results for a search term, then more than one record is retrieved, but in Display mode, they get confused and say "where is my record?"... ie. forgetting that there may be more than one record listed. I am constantly reminding people to look in the lower left corner to see the actual number of records retrieved... but wouldn't it be easier if List View was the default?

It'd save a lot of phone calls (and new duplicate records created by confused users) if the default for listings of attachment records was a forced List View... that way, users immediately see when there is more than one record from which to choose.

-Karen Biddle
Powerhouse Museum

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