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We are in the processes of identifying our smaller derivative jpgs and replacing them with larger versions or removing them altogether if they are too small to be useful but I've found that it is very difficult for users to run searches in the Multimedia module that find records that have a pixel height/width less than a certain value because stock configuration field type for Width, Height, Resolution and Color depth on the Characteristics tab in the Multimedia module is text. The same fields on the Resolutions tab are Integers which would allow the  queries but because those fields are a part of the derivative resolutions sub-table  the  query cannot be limited to only the 'master' image.  Currently we can only search for images less than a certain value by using text pattern matching queries.  For example, if a user wants to find all images with a height less than 800 pixels the query they have to run looks like this:


It seems like there should be an easier way to search for this information. Has anyone else had to work around this problem or be interested in developing a way to easily do  queries using dimensions of a multimedia object?

Hi all,

We've recently published our object catalog online (  In addition to publishing the catalog records and images we provide users with the bibliographic references for each object (pleas see  EMu users will recognize the string provided as the Summary Data for a bibliographic record.  From my research I couldn't find a style that matches the current format of the summary data. Does anyone know if  the bibliography summary data is based on an existing style?  It would be great to provide users with a reference that conforms to some standard style (Chicago, MLA, APA, Harvard etc.) without a ton of processing by myself or our web developer to build an actual reference from the fields in the bibliography record.  Has anyone customized the Summary Data field on the bibliography module to conform to one of these styles?

Are people still running into this problem?  We've just had our limit increased from 60 to 120.  Does anyone have a limit over 500?  We just image a manuscript and have more than 800 images we'd like to attach to the single catalog record.  Is this possible?


I second this.  In most cases they are exceeding the character limit because they've entered a very long description or explanation of a problem only to have it disappear when the record is saved.  This can be very frustrating especially if they aren't aware of the underlying problem.


08-Jul-11 21:27:48
Category: Using EMu

Thanks Helena!  When I referenced creating the multimedia record I was providing MulMimeType, MulIdentifier, MulMimeFormat and MulDescription and MulHasMultimedia but including MulDocumentType solves the problem. 

Thanks again

08-Jul-11 05:51:15
Category: Using EMu

Hi all,

I'm trying to batch insert and link images into EMu without using the Import tool (foolish maybe).  I've resingned myself to the fact that the APIs will not allow the insertion of multimedia in the same way that Import tool does it (understandably).  However, after reading through the help file and some experimenting I thought there might be a way around this.  If I created a multimedia record without attaching a multimedia resource to the record and then created the required folders in the multimedia directory based on the record's IRN and upload the image to the folder.

All of this "works" except for EMu knowing that multimedia exists in that directory.  I'm assuming that it is because the MulHasMultimedia column is still set to "No".  If this is the case, it is unfortunate because I'm unable to manually change this.  I've tried passing update statements  using the API but it is still set to "No".  From reading the help file it seems that when a multimedia record is opened EMu should automatically scan all of the paths in the ServerMediaPath registry settings looking for the folders that match the records IRN.  Or does that only happen if the HasMulMultimedia column is "Yes"?  Do anyone know of some method for updating this column without manually adding a multimedia resource?  Or some other way to "force" EMu to look for these folders in the multimedia directory? I understand that by going down this route I'm skipping a lot of the processing and validation that images would normally pass through (resolution generations, metadata extraction etc.) but I'm willing to give that up for being able to do this in one  pass assuming it doesn't break anything.

If it really isn't possible my backup plan is to just create all of the multimedia records using the APIs and then use the import tool to add the multimedia resources and then go back and use the APIs to link all of the multimedia records to their corresponding catalog records. 


Hi Mark,

Sorry that I didn't see this earlier post before replying to your new post specifically about external movement.  During our customization periods this limitation was a sticking point with our Traveling Exhibits and Loans staff. 

Sorry that my earlier development slides were a bit ugly but we had not yet received out client from KE.  Now that we have it, I've posted images (both query and display) of how we have chosen to handle external movements in your other post.


We sub-classed Movements to handle external movements. We only added distinct Source/Destination fields and a third button (External).

Apologies for not getting back to this post earlier. I've provided the two tabs UPMAA customized in the movements module to provide for point to point external movements. We just submitted our client configurations to KE last week so the slides I've attached are our designs only and not what our final product will look like. Once we receive our client I'd be happy to provide screenshots of these tabs.

I'd like to echo Dave's comments about the diversity of policy implementation among EMu users. As we move forward with our migration process we are refining our policies and procedures to more closely mesh with EMu and I'm very interested in seeing how other EMu users are solving some of these common issues. … &hl=en

Penn Museum

Hi Mark,

UPMAA has customized the Movements module to do exactly what you have described, external point to point movements, at the request of our traveling exhibits staff.

We added a third radio button to the movement direction field group and called it "External". We also separated the combined "Source/Destination" field groups into two sets and removed some of the contact information to make room.

I can provide a screen shot of our configuration if you would like.

Scott Williams
University of Pennsylvania

29-Aug-09 09:00:00
Category: Using EMu

I've done this before but it was not the easiest process, especially when there is existing multimedia attached to catalog records. I'll try and dig up my documentation over the weekend. Feel free to contact me directly.

It looks like this feature was requested way back in 2002 by Will Real. Does anyone know if it was implemented for them? … fault.aspx

Taken from previous post:
1. We envisioned a quick way to return a group of objects to
their permanent locations in one move. For example, you could bring up a
group of 50 or so records of objects that have just been in an exhibition in
Gallery 2. Their current location is Gallery 2, and their Permanent
Locations are various (Print Room Cabinet 5 Box 10, and so on--in our case
there could be dozens of unique Permanent Locations for even a small show of
50 items). You could issue a command (click a button, or whatever) that says
"Return Selected Objects to Permanent Location". KE would then carry out the
requested location change for each object. The Current Location would then
display the updated location, in this case the Permanent Location, of each

Your suggestion is a good one, and would be useful in accelerating what is otherwise a slow process. I have added your request to the "List of things to be done".

Try opening the CSV in notepad. Your file should look something like this. Be sure to include the quotes.

irn, notes
1, "note with a carriage return
right here"
2, "here is another set of notes
about an object
with a carriage return"

First a disclaimer, I developed this solution on one of the test clients provided by KE as my organization has not completed our conversion.

You might consider using notepad to work on the formatting of the CSV instead of Word. It will make eliminating extraneous carriage returns and formatting. This is the test data I was able to successfully add to the Association notes field

irn, AssAssociationComments0
1, "These are some notes with a
carriage return"
3, notes notes notes
4, notes notes notes
5, "notes,
notes notes"

If it would be helpful I'd be glad to look at specific example from your data.

Good luck.

Scott Williams

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