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17-Dec-14 06:26:31
Need advice on fields to use with Nomenclature 3.0
Forum: Catalogue

Hi -
We use Nomenclature 3.0 to classify our historic artifacts in the EMu Catalogue, but we were wondering if there's a better way to handle the Nomenclature data.

This is our current situation. We use the field "ClaClassification" for the Nomenclature categories and the field "ClaType" for the Nomenclature classification or sub-classification. Then we use the field "HisObjectName_tab" for the Object Name. All three of these fields have a separate Lookup List, so our interns and volunteers have to make three selections. And they can make mistakes and select a Nomenclature category and classification that don't correspond to the Object Name.

It's also confusing because some users will enter a classification in the ClaType field while other users will enter the sub-classification. Moreover, the Object Name field can contain more than one entry, so a ruler given out by a hardware store, for example, can be assigned two Object Names, "ruler" and "advertisement," but it can only be assigned one Nomenclature category and classification.

If your organization uses Nomenclature, we'd be interested to hear if your EMu catalogue is set up the same way or if you have suggestions on how we can improve our catalogue.

Thanks for your help,
Anne Kling
Cincinnati Museum Center

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