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No matter how hard we try we still find evidence of users dittoing and not checking all the tabs before saving. It would be really useful to be able to switch off Ditto All, so users can only paste data on the visible tab.

We have users complain quite often about long text box entries being truncated on saving.

Would be really nice if there was a display on those fields showing how many characters left - twitter style. Better yet, don't allow users to go beyond those limits!

Hi Alex - we've not progressed any further with this. There's just so many projects competing for time and our budget for customisations is quite minimal.

I too noticed the "schedule internal movements" in the release notes of 4.0.0.3 (assume this is the release you mean). This is very interesting to me as I am currently working on the "request system" workflow module I've been talking about for ages. However, this new schedule internal movements is not a solution to the issue I've explained above. We need the ability to specify the source as well as the destination for external movements, such as two external venues in a travelling exhibition, or the main NGA building and off-site stores. When I am given the ok to spend some money our solution will be very similar to Scott's screenshots above.

As for the Schedule Internal Movements feature - it shows potential but based on what I see in the release notes it lacks the ability to specify WHEN the user would like the movement done and therefore is not useful as a scheduling tool at all. I guess we could enter in the date required in the Date Moved field - but this would trigger the "movement complete" function and update the location of the attached objects... way too risky. If this tab had separate date and time due fields we could control access to them. And if this utilised notifications a la the Tasks functionality (edit: without duplicating this data on the Tasks tab, which could be done now) then it would be a winner. But as is, probably no use to us.

03-Aug-11 12:53:12
Category: Using EMu

Hi

A user has today asked me if it is possible to change label reports so that they can be printed on label sheets where some of the labels have already been used.

The only way I can think of is to somehow insert extra records into the table (ecatalogue) with a counter field, but I'm nor sure how to do this.

This web page (http://www.crystalkeen.com/articles/cry … abels.htm) mentions using an SQL command as a datsource, but it requires adding a table to the dataset (containing numbers 1 through to how many labels are on the page).

So... how do we do this? Is there a way to use an SQL command to create a virtual table and populate its rows accordingly? I've tried a number of CREATE TABLE and INSERT INTO combinations, but I just don't know the syntax to make it work.

Can you help?

03-Aug-11 12:34:51
Category: Using EMu

I found the solution.

I'd used a dynamic list parameter in the report. This is a new feature of Crystal Reports XI, and the version of the Crystal Viewer bundled with EMu 4.0.01 doesn't understand. KE staff have tested this on more recent release of the viewer and cannot reproduce my problem, so assumedly this is fixed by upgrading the viewer.

So following on from this, the new Multimedia Web Service released with EMu 4.0.03 allows generation of derivs on the fly.

This could be a fantastic efficiency tool, but we'd need to be sure the generated derivatives are colour accurate. If not, it's not even worth looking at.

Has anyone tested this yet?

Thanks for the reply, Leslie.

Maybe disposed is the wrong word. I think I'm using it as in a footballer disposing of the ball, rather than someone disposing of their trash.

The word "Deaccession" is fine when talking about accessioned items, but, like many others, we are using the Catalogue module to document more than just accessioned collection items. And as we need to record not just that an object is disposed (which we already do in Locations, as you suggest), we also need to record when, how, where, authorised by whom, etc. Deaccession tab is the logical place for it as the fields are all there. It's just a case of convincing the users that the "deaccession" tab and its fields only means "deaccessioned" if the Object was previously accessioned, otherwise it means disposed.

Not a showstopper - just feels like the use of the system has evolved, so wondering if these fields shouldn't also evolve.

19-Jul-11 10:10:51
Category: Using EMu

Anyone ever encountered a TLV error? (Too-long value)?

Googling indicates that one possible cause is running reports in a viewer older than the version of Crystal the report was written in. So writing in CR9, using a CR8 Viewer.

I've written a report in CR 11.0.0.1282 that works fine for me when running from within EMu, so sspitting out to whichever Viewer is bundled with EMu 4.0.01.

When other users run it - same  EMu version, so assumedly same viewer - they get this error:

Code:

Failed to open report C:\Documents and Settings\janem\Local Settings\Applications Data\KESoftware\Cache/ ecatalogue/ crate-contents checklist by event_2.rpt. Invalid TLV record.

The only difference I can think of is that I have the Crystal Reports editor installed and they don't. Maybe having Crystal 11 has replaced some of the viewer DLLs or something?

Anyway, it's really annoying, and difficult to diagnose. Hopefully someone can help. If I find a solution I'll post back here for the benefit of others.

Mark

Anyone else think the Deaccession tab and the fields contained therein should be renamed to "Disposal"?

NGA staff are firmly against the use of the word "deaccession" when talking about the disposal of non-collection objects such as frames, crates, supports, etc. But there doesn't seem to be any other place to store disposal information. Nor should there be, really. Isn't the word Deaccessioned just a way of identifying that an object is a) disposed of and b) was at one point in the "collection"?

13-Jul-11 13:00:49
Using special characters both in EMu and the web
Category: Using EMu

Hi all.

Has anyone got a solution for using en- and em-dashes in EMu in a way that will correctly export to the web?

We can put them in to EMu using windows character codes ALT 0150 (en-dash_ and ALT 0151 (em-dash). Works fine. When reporting these out to Crystal Reports I can show theses chars correctly by changing the Text Interpretation for the displayed field to HTML format ("none" and "RTF" just show those little unknown character squares). So clearly some kind of instruction is exported out with the csv file.

Our web guy says he can't use this though. He needs "html character entitites", such as "&ndash". (Let's see if that renders correctly on this forum). So... is it possible?

Mark

06-Jul-11 08:49:52
several problems relating to inserting images into CR
Category: Using EMu

Hi Lisa

In offering help I will assume you are making a Catalogue report. If not, please provide more detail about what you are hoping to do. Also, I assume you understand 'sections' and know how to conditionally suppress a section.

Q1 - not quite sure what you mean here. The image will only repeat on subsequent pages if you insert it in a page header section, or your report is not set up correctly. Make sure the link between Catalogue and Multimedia tables is a Left Outer Join link, and then each image should only show up once for each work. Hope this helps.

Q2 - Probably a few ways to achieve this. I'd probably put the image OLE object in its own section (whether that's Details, group header/footer, etc), then add a running total that counts the Multiemdia table key (MulMultiMediaRef_key) and resets on each change of ecatalogue_key. then can then conditionally suppress the section the image is in if that count >2.

Q3 - you can conditionally suppress the section the image is in, using the formula "isnull({MulMulti_csv.Multimedia})" (without the quotes).

Hope this helps steer you in the right direction.

Mark

Hi Kara - the only issue I see with what you are asking for is the time it will take to dump the data to CSV file. Doing the filtering within EMu should, in theory, be faster than spitting out loads of data and filtering in Crystal. I've not tested it, though.

Note: same issue applies with our list-flexible report - for each record in the emu list, our report spits out the data for all the available fields in the report (including the images), and then filters it in Crystal. This is much slower than a bespoke report where only the desired fields are exported but our users still like this far more than wading through umpteen similarly named reports, searchign for the one witht he perfect combo of fields shown.

23-Jun-11 09:18:04
help needed with images from EMu in report format
Category: Using EMu

Hi Mark

If the Multimedia frame and field are in a details section then the section will repeat for each image.

I've attached a very basic Catalogue report that achieves this. It's zipped as rpt is not a supported format on this forum.

Report Definition in Emu:
https://emu.axiell.com/images/agorapro/attachments/1394/mini_Report-Definition.jpg

Database Expert in Crystal:
https://emu.axiell.com/images/agorapro/attachments/1394/Database-Expert.jpg

Table Joins:
https://emu.axiell.com/images/agorapro/attachments/1394/mini_Table-Joins.jpg

Report File:

Hope this helps.

Hi - can anyone suggest an authority for Deity names?  Getty AAT doesn't include any, but we have a lot of objects, especially in our Asian Art collection, that are very specifically related to deities.

Hope someone has a lead.

Mark

04-May-11 09:20:14
Querying for a list of specific Object Numbers could be easier
Forum: Catalogue

Hi Will - sounds like an excellent suggestion.

04-May-11 09:14:36
Is anyone using AccLots as an acquisitions planning tool?

Hi Rowena, sorry for the delayed reply. This issue has come up again, so I came back here to revisit.

How do you handle an Accession Lot containing say four objects, of which three are accepted and one rejected?

Or if a lot comes in and then one or two of the lot objects are postponed to a later council meeting?

Mark

14-Apr-11 09:45:41
Cataloguing more detail on place made
Forum: Catalogue

Hi Scott - Thanks for the speedy reply. I think I get it from your message, but a screen shot would be fabulous.

This looks like a flexible  solution. How do you enforce thorough data entry? If your user enters "New York" as place name, and "City" as place type, is there any control in place encourage or force them to put in continent and country and state (which are all essential for search/discovery both within EMu and on web)?  If not, it sounds quite labour-intensive.

In our current set up the place name fields are lookup controlled (we are not yet using a place Thesaurus), so an entry in any single column will filter the available options for other columns. Example screenshot attached - entering New York as the City filters the Country lookup. We find this encourages users to enter as much information as they have.

I guess the issue is striking that balance between flexibility, and efficiency of data entry. The 5 column model is good from an efficiency angle, but just not flexible enough.

https://emu.axiell.com/images/agorapro/attachments/1394/mini_placemade.jpg

13-Apr-11 16:33:01
Cataloguing more detail on place made
Forum: Catalogue

Not sure how different we are from vanilla EMu, but we store place made as a nested table in Catalogue with the folloing columns: Continent, Country/Nation, State/Region, City/Town, Subrub/Village, and Role.

Our Asian Art department have a need for an extra level of detail - for example, Southeast Asia. This is not a Continent, nor is it a country. More like a Geographic Region, though I would use a different term to distinguish form the State/Region field.

I guess we could corrupt the Continent field, but that really would be a shame.

Has anyone else come across this issue? How do you get around it?

If you need them all in one folder, clear the cache (to get rid of all the images from prev reports) then run your export report and use windows search to find all jpegs in the C:\Documents and Settings\Tom\Local Settings\Application Data\KESoftware\Cache. Then you can select all from the results and cut/copy & paste them wherever you want, all in the one folder.

17-Mar-11 11:09:05
Web editing of EMu data, especially for Macintosh platform

PS I'd be shocked if KE didn't have a web-based replacement/alternative to the current client somewhere on their business road map. I'm hoping we'll see that sooner rather than later.

17-Mar-11 11:04:37
Web editing of EMu data, especially for Macintosh platform

Hi John

We have Mac users, they use the Terminal Services solution also. Not a huge uptake on use though, as I don't think EMu is at all in line with the Mac 'aesthetic' or user-friendly style (and isn't that the real reason these people wnat to use Macs?)

10-Mar-11 15:59:55
Category: Using EMu

I think I have another solution for this old chestnut, though it's a bit of a hack.

I have had some success sorting (not grouping) on a formula, in which I truncate the Catalogue Summary Data field. For us, our Catalogue Summary Data is:

AccessionNumber comma space openquote MainTitle closequote Creator1PartySummaryData comma space AccssionDate comma CollectionArea

By using a bunch of numbervars and stringvars I built up a formula to remove the prefix and suffix from the Summary Data, leaving just the Creator name.

This works because Summary Data is a single value field, that reports into the main Objects csv file, and therefore doesn't need a subreport. I don't think you can group on it, as groups are worked out before the forumla is calculated, but you can sort just fine.

Here's the formula, though note it was built on a Loans report, not a Catalogue report. And I have changed some of the field names have been manually renamed for clarity. The concept should be ok though.

Hope it is of some benefit to anyone else struggling with this issue:

Code:

//declare our variables


//the eventual output of this formula
local Stringvar Creator := "";

//the length of the Work Summary Data field
local numbervar lengthsumm := length({ObjObjec_csv.WorkSummaryData});

// PREFIX

    // the length of the Access Number + associated punctuation
    local numbervar lengthaccno := if not isnull({ObjObjec_csv.TitAccessionNo})
    then (length({ObjObjec_csv.TitAccessionNo})+2)
    else 0;

    // the length of the Main title + associated punctuation
    local numbervar lengthtitle := if not isnull ({ObjObjec_csv.TitMainTitle})
    then (length ({ObjObjec_csv.TitMainTitle})+ 4)
    else 0;

    // length of the prefix
    local numbervar prefix := (lengthaccno + lengthtitle);

    // trim off the prefix
    Creator := right({ObjObjec_csv.WorkSummaryData}, (lengthsumm - prefix));


// SUFFIX

    // the length of the Collection Area + associated punctuation
    local numbervar lengthCollArea := if not isnull ({ObjObjec_csv.PhyCollectionArea})
    then (length ({ObjObjec_csv.PhyCollectionArea})+ 2)
    else 0;

    // the length of the Accession Date + associated punctuation
    local numbervar lengthAccDate := if not isnull ({ObjObjec_csv.TitAccessionDate})
    then (length(totext({ObjObjec_csv.TitAccessionDate}))+ 2)
    else 0;

    // length of the suffix
    local numbervar suffix := (lengthAccDate + lengthCollArea);

    // trim off the suffix
    Creator := left(Creator, (length(Creator) - suffix));

// Finally, the result

Creator

anyone? Maybe we're just clumsy?

I support this. Not sure how KE could implement this, but when running monster queries or updates this would be very nice.

Hi Rowena

This is an excellent suggestion.

I know that one of EMu's competitors see exhibitions, loans, movements, conservation activities, etc as "Activities", and as such fall under the same 'module'. This allows a user to very easily view the schedule of upcoming activities for an object, regardless of the type of activity.

You could perhaps write a Crystal report that would do a similar thing - but would be far better to have a solution within EMu for this.

Perphaps KE could build a tab that groups all those "activity" type records together, with start and end dates shown. Not quite as clever/complicated as the pop-up warning you propose, but certainly an excellent planning tool.

The NGA certainly support this proposal.

01-Mar-11 18:09:14
the challenges of locating works made up of parts

Hi

We've been having some trouble with locations for works with parts.

EMu's help talks about a SPLIT location as a solution to this problem.

Split works by admins creating a virtual location record (called SPLIT, or whatever you want), and then put in place a registry setting to identify this as the split location. You then locate only the "leaf" records, i.e. reocrds that have no children so are at the end of the parent/child tree structure. If all the "sibling" leaf/child records do not have the same current location, the SPLIT check notices and so changes the Parent location to SPLIT.

If the Parent is now SPLIT, this parent will not show up in search for records where current location = Gallery A.

So how do you retreive a complete list of works that are in Gallery A?
Or how do we retreive a complete list of works where Cuurent Location = any of the display lcoations?

Or front desk staff (and many others) need this information daily. So there really NEEDS to be a simple way to do this.

(I thought about using Exhibitions, but tthe date filtering for shows that are currently on is way more complicated than the Location query).

Before anyone asks, yes we do have works that can be partially displayed. Examples: debound albums, loose portfolios, a piece of furniture that has a key (we catalogue the key as a part but never display it). Or the Aboriginal Memorial comprising 200 wooden poles, which can still be displayed even if some of the poles are being conserved.

See my problem?

We need to be able to tell the differeence between "Split [most parts are on display but some of the parts are elsewhere]" and "Split [most of the work is in storage room X, but some parts are elsewhere]".

Has anyone else encountered this problem? And found a solution?

Ta

Frustrated - Canberra.

12-Jan-11 10:43:44
help needed with images from EMu in report format
Category: Using EMu

Hi Mark.

The way images are handled in Crystal (every version up to XI) is somewhat flawed.  If only they'd included a "constrain proportions" on the Image tab of the Insert OLE Object window then it would solve the problem.

We've not found a perfect solution, but the best we've got is as follows (assuming a catalogue report):

1. Include the Multimedia field in the report definitinon (under Identifier group for us).
2. In Database Expert, add the MulMulti_csv table
3. Insert OLE Object and choose Bitmap Image
4. Resize the image frame to the size you need on the report
5. Drag and drop the Multimedia field inside the OLE Image boundaries.
6. Suppress the Multimedia field

Run the report.

This method dynamically feeds the location of the images to the OLE Image object, and forces the image to resize until either its height or width match the OLE image frame you have inserted. So if you insert a portrait shaped frame, then a landscape image will be constrained to the portrait-wide frame, and thus look smaller than a full portrait image. (There may be a way to create two frames, one for portrait and another for landscape, each in separate report sections with conditional supression based on the height vs the width, but we've not bothered)

Note the Images will not diplsay in Crystal Report writer. You will only see the pictures in the report when run from EMu. Really annoying!

Hope this helps.

07-Jan-11 12:41:17
Looking for successful Task template implementations

Hi Kara

Yes - at the National Gallery of Australia we use Tasks quite a lot in Pest Management. We like to request Pest Checks on single works of art (Catalogue Task) or on works attched to Loans, Accession Lots or Events.

We have specialist Conservators and Art Handlers, with the divisions being based on Media: Works on Paper, Paintings, Textiles and Objects.  So the people to be notified for a task depend on the media of the work. To simplify this we have created a Pest Check template in each of the above mentioend modules, covering each of those Media divisions.

I've attached a picture of a WOPS Pest Check task template from Accession Lots, hope this helps you to see what I mean.

https://emu.axiell.com/images/agorapro/attachments/1394/mini_Task-Template---WOPS-Acc-Lots.jpg

This mostly works. Obviously Loans or Accession Lots of mixed media works don't fit the model too well, but this is not a showstopper.

Worth mentioning that we don't yet use any hierarchical task dependency within task templates.

Also, I've customised our Task Notification reports to include a few more fields. This has helped a lot. It's not simple, but it can be done. I gave a presentation on this at the Australasian User Group Meeting in 2009 - powerpoint show can be found here: http://www.kesoftware.com/downloads/EMu … gement.pps

I'm actually doing a lot of work at the moment on Tasks, as we are hoping to use EMu for managing Movement and Imaging requests. This looks like it will take the form of a new separate module for Tasks, replacing and expanding the current Tasks tab in each module. Let me know if you are keen to know more about this.

Cheers

Thansk Emma

Some other examples:

    * if dimensions/weight entered, Units become mandatory
    * if a Valuation amaount entered, Valued By, Valuation Date, Reason for Valaution, Currency and [ul]Conversion rate become mandatory (we have this subclassed, I think, so we can enter vlauations in non-AUD)
    * if stocktake date entered, Sighted By and Stocktake Status beocme mandatory
    * Condition Checks
    * Locations - if changing location, Requested By and Moved By and Date and Time become mandatory. (we have locations subclassed)


That's just in Catalogue, and there are probably more.  This functionality would be SO useful for ensuring our data is entered thoroughly.

Wouldn't it be great to make the valuation fields mandatory if a user updates a Valuation?
This would stop valuations being entered without a Valued By entry, for example.

Sadly we can't use the current mandatory registry entry as this prevents the record being saved if that field is blank. But sometimes you won't want a value in that field - i.e. saving a new catalogue record that has not yet had a valuation entered.

There are SOOO many places where this would be useful, right across the whole system. Locations, stocktakes, I could list many.

Hi

We were approached today by our Foundation staff, who would like to cross-reference their Raiser's Edge database with our EMu Parties/Accession Lots modules.

This got me wondering: is anyone else using EMu to manage their donor list? And if so, how are you accounting for non-collection-object-related donations?  For example, a donor might be given naming rights for a Gallery in return for donating a wad-'o-cash or work/s of art.

Is anyone else using Raiser's Edge, or some other similar fiundraising database? And if so, have you done anything tricky in terms of bridging EMu and your fundraising software?

Cheers

Great suggestion, Karen.

Hi everybody

I've been doing a bit of work on Tasks lately, and investigating the merit of making Tasks against Groups in the Groups module. One thing that has come up is how we handle the storing of completed requests and their impact on the sharing of groups.

1) If using Tasks on Group records the Group needs to be shared with all relevant users (and editable by some)
+
2) Shared tasks show up in the user's Group list when they do a Group Retrieve.
+
3) We need to retain a record of completed tasks so we know what we have done and when.
+
4) retiring a Group record does not remove it from the list of shared groups in other modules (especially Catalogue).
=
very quickly we will have a MASSIVE list of shared groups, and this will make retrieving groups from within the modules painfully slow.

I think that the 'retrieve groups' query that is run when a user does a Tools/Group/Retrieve needs to have a filter applied to not show Retired records. Or maybe it can use the "Group Status" field?

Is anybody using Groups in this way?  What are you doing to keep your Group lists short?

How about a warning when clicking on New search, just there is with its neighbour Discard Current?

The number of times we've lost a large list of records by missing the Discard button and hitting New Seatch instead...

Imagine being able to copy an IRN out of EMu and paste it as a hyperlink.

Wouldn't it be cool to send an email to someone and put in it a link back to EMu?
Or put a link on your online collection pages back to EMu?

If an internal user clicks the link, it opens EMu (if not already open), and opens a new module (specified by the link), and retrieves that reocrd.

Obviously some thinking needed about what happens if those links are exposed to non-EMu users (and especially to people outside your own institiution). But for internal users, it would be so very handy.

16-Nov-10 15:12:54
Question about the use of the bibliography to manage library holdings
Forum: Bibliography

Hello Foy - sounds like an ambitious project.

Are you sure the Bibliography module is how you'd want to proceed? Sure, it captures a lot of "Book" type data, but my understanding is that it is more for Bibliographic Referencing than a record of assets.

With a bit of customisation of the Catalogue module you could possibly record the Research Library collection items as objects in the Catalogue. This would allow you to use the existing Loans functionality to record that a book is out on loan.  Might be easier than going down the Bibliograhy path.

Here at the National Gallery of Australia our Reasearch Librarians already have a system in place that covers their needs adequately. They use ALEPH (by Ex Libris), running on an external server completely managed by a co-op called Unilinc. This proves to be a very cost-effective solution for us.

Unfortunately we have not yet had time to consider how to bridge the gap between that system and EMu, for making Bibliographic References. The hierarchical nature of it is just too labour-intensive for our users to embrace it. Try creating a thorough hierarchical structure for an article in a periodical to see what I mean. We hardly even touch the Bibliography module in its current form.

01-Nov-10 14:08:05
Is anyone using AccLots as an acquisitions planning tool?

Hello.

Has anyone got a clever solution to Accession Lots transition from planning tool (what's going before the acquisitions committee) to record of how/where/when/from whom etc an object was acquired?

We are using Accession Lots for both phases of the acquisition process, but not sure how to record in a simple, logical way that a work went to council but was then rejected. If we remove the rejected work from the Accession Lot, we lose that record of what went to council.

Love to hear your thoughts,

Mark

Hi April

Digging this one out of the archives...

Are you saying that CWM uses the acknowledgement field from rights as the credit line?  That's a very interesting approach. I'm intrigued.

Mark

22-Oct-10 11:45:08
Query Mode Options to Clear Query Form and Return to Previous Results
Category: Using EMu
Forum: Searching

aha... very good point, I hadn;t thought of that. Thanks Helena!

21-Oct-10 16:22:09
Query Mode Options to Clear Query Form and Return to Previous Results
Category: Using EMu
Forum: Searching

A couple of notes to add to Gerard's post.

New search will lose all the previously retrieved records, which is not something you can undo.  Ever missed "previous search" and lost all your records? So frustrating!

New search will bring you back to your chosen query defaults (which for most of our users is justt he Base Defaults as specified int he registry).

Shift-Del removes ALL data from all fields, inclusing all Query Defaults. This is worth remembering if you use the Record Status field on the Security tab as we do. For us, the Base Defaults are to only show Active records in most modules, thus filtering our "retired" records. Using Shift-Del can be a bit of s surprise for users who don't expect to see retired records in their results.

Mark

07-Oct-10 11:20:24
Crystal can't support Subreport within Subreport... now what?
Category: Using EMu

ahmm bummer.  I was expecting you'd only want to report data from the Assoc Objects nested table if there is an object attached.  I think your needs have outgrown my skills.

07-Oct-10 10:07:18
Crystal can't support Subreport within Subreport... now what?
Category: Using EMu

Excellent! Glad you got it sorted.

Bern spoke on this "switch group at login" feature at the Australasian Conference in Brisbane. This is a step in the right direction, but they'd still only be able to access whatever shares (groups, sorts, lists, reports) are available to the current group they are connected as.

I've often wondered if a hierarchical group structure might work. A user could be a member of a group and a sub-group, with simultaneous access to shares for both levels.

For example, our Conservation department is broken down into sub-departments (Paper, Objects, Paintings, Tectiles, Mountcutting). I would like to see the ability for a user to be a member of Conservation group and Mountcutter sub-group. That way they could see shares for both the Conservation group as a whole AND for more targetted Mountcutter-only shares.

Similarly, Curatorial is further broken down into sections. It would awesome to have the ability to give access to either all Curatorial or to a targetted section.

You may wonder why we don't just train users to share with all Curator groups. But trust me, everyone is looking for shortcuts. As soon as they have to add more than a couple of names on the Security tab, they just choose Everyone.

06-Oct-10 09:18:13
a way to enable access to hi-res image files without importing them
Forum: Multimedia

We have our system set up to auto-generate the desired derivatives when the image is loaded. This is great because when a user loads a large jpeg or tiff I can be sure there will be a reports/screen derivative created, and it is this derivative that the Maximum reigstry setting calls on by default.

05-Oct-10 17:22:41
Crystal can't support Subreport within Subreport... now what?
Category: Using EMu

Hi Rowena.
You can use Groups as a "get out of jail free" card when it comes to subreport. It only gives you one extra layer, but that's usually enough.

When adding the tables to Crystal's Database Expert start with the Catalogue table first. Add the Events module second, with a left outer join from the Catalogue key to the Events key.

Once you've done this, try adding the details you need from Catalogue module to the Details section, including your subreport to Dimensions.

And then, Group By the Event (key, IRN, Title, whatever). You can then include all the event details in Group Header sections.

Hope this helps.

Mark

05-Oct-10 16:30:01
a way to enable access to hi-res image files without importing them
Forum: Multimedia

I have only just tried this Maximum Size registry entry, and it is great. All users are now by default retrieving the image closest to 300KB in size, but can still right click the thumbnail and choose a larger resolution if they want it.  No more huge TIFF transfers choking our network when all they want is an ID shot.

:cool:

05-Oct-10 15:59:08
i'd like to skip a replace entry, but keep it in the current session
Forum: Wishlist

Hi Karen

This is a good suggestion to frustrating problem. Makes data cleanup much more efficient.

I'd suggest changing it to "Apply?" and tick to apply (which is on by default), untick to skip. Otherwise you are applying a positive tick to the negative skip, confusing for users.

05-Oct-10 15:51:34
Category: EMu Administration
Forum: EMu Admin

We're still on XP at the moment, but I've noticed the KE guys presenting with their laptops that are running Vista or Win 7.

13-Aug-10 13:33:39
An idea to improve user interface
Forum: Wishlist

We have ever-expanding lists of shared groups and reports, as well as sorts and list views.  Scrolling through these is a pain in the neck, especially when the naming conventions are so all over the place (in groups particularly so).

Wouldn't it be nifty if there was a way to keyword filter within those lists?  Just a box at the top in which to type a word or phrase which then limits the displayed results?

13-Aug-10 11:09:35
Forum: Wishlist

Hi - this has come up again today.

I have recently added a camera icon to our Catalogue Image Display settings, to show if any attached multimedia has a Creator of "Imaging". This is to identify if a work has been processed by our Imaging department.

Some users have requested a way of seeing this info in list view, as they don't always open up to details view.

I don't think it is possible to add the Multimedia Creator field in to the list view, and I'm not sure it would help anyway, unless users wanted to set really big row heights.

So a column in list view that shows the four icons, scaled to fit row height (or possible forcing a minimum row height) would be brilliant.

Anyone agree?

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