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16-Feb-11 05:56:05
how to delete a taxonomy record that is linked in the Names Hist. tab
Forum: Taxonomy

I get hung up in the taxonomy module when I want to delete a record that is attached in the Names History tab, Previous Names table. There is no way to remove the row in the table to get rid of the attachment, and thus it remains forever linked and un-deletable. Is there a secret way to delete it?

Hello -

We have a new Datamax thermal printer, with a continuous roll of label stock. I was wondering if anyone has used a printer like this and gotten EMu data out satisfactorily?

Here is what I've done so far, in case any of these steps jump out as interface issues in your experience
1) in Crystal: rotated the existing labels 90 degrees, I'm satisfied with their orientation and size, as viewed in Preview mode
2) on my PC: configured the Datamax as a printer
3) in Crystal: defined the Datamax printer for the report, with new label size parameters

Here are a few things that don't work
1) I get an error when I send the labels to the printer, but at least I know EMu is communicating
2) I can't view at the labels in preview mode in Crystal anymore, since I configured the labels for that printer, otherwise I'd like to see if printing from Crystal works
3) The labels in EMu don't look right anymore in terms of placement on the 'page', or their orientation

I'm going to call Datamax technical support next week, but thought I'd check with you all to see if anyone has used a Datamax I-4308 with EMu and Crystal to make labels.

Best regards,
Joanna at FMNH

25-Nov-09 11:00:00
Category: Using EMu

Hi Will - thanks for the input. I'd appreciate a sample report if you could send it.jmccaffrey@fieldmuseum.org. Thank you for the support.

Joanna

Joanna McCaffrey
25-11-2009 8:42 AM     Alert
Linda, Michael, and Will - thanks for all the great input. That gives me lots to get started with.

Regards,
Joanna

25-Nov-09 11:00:00
Category: Using EMu

Hello - I'd like to print out labels with our barcode field coming out in barcode font. Has anyone done this, and can you please walk me thru setting it up from the beginning? What font do I use, where do I get it, how do I configure Crystal to see it? I can do the rest in terms of configuring a piece of text or variable to print out using a certain font.

Regards - Joanna

Hi Tony - If I set the field LatDeriveCentroid_tab = Yes, it does the trick for me to make EMu set the system derived centroid.

Regards,
Joanna

Hello Gavin -
On your related question - you can use the multimedia module to paste in any form of extended information. Or if the source is limited, use the Notes tab.

Joanna at FMNH

29-Aug-09 09:00:00
Category: Using EMu

Will, I do this regularly via a multi step process:

1) Create the scheme for the MM module to accommodate all the field values I want, and fill them in, one for each image. Import that, and you will have all of your images in MM, the easy part. I assume that you can give the MM record a key (like barcode or object number) in the MulTitle field (for example) that will be useful later to attach them to the catalog record.
2) Export the MM records you just created, you will need only the irn and the 'catalog key' field, which ever it is.
3) Take that into an Access DB used to roll up the packets of IRNs from the MM, and roll them out into individual fields for each catalog record I want to attach them to.

If you are comfortable with Access, I can send you my DB with some instructions. As Scott mentions above, this won't work of there are already an unknown number of attachments in your catalog records.

Hello - has anyone noticed that some users get different results in reports that create csv files with dates in them? I have a report (defined as a Crystal Report) that exports two dates, 'Value as Text', but in the resulting csv, the format of the two fields are the following: 23 Aug 2005 and 23/08/2005. This happens reliably for me, and user for whom I wrote the report gets all dates in the 23/08/2005 format. I'm beginning to think it has to do with some sort of EMu/OS interaction, rather than EMu per se.

I've only noticed this in the past few months. Tt used to work fine.

Any ideas how to fix this?

Regards,
Joanna at FMNH

One of our users had the following observation, and complaint, and I was wondering if anyone has encountered the same, and found a satisfactory workaround - samples of images in Crystal reports are included.

There is a bug with the EMu thumbnail generation as it affects Crystal Reports.

The thumbnails generate correct pixel dimensions (<=90 pixels), but CR also takes into account the *resolution* (dpi) of the thumbnail in displaying an image.

1. If the resolution of the thumbnail is 72 dpi the thumbnail image displays fine in CR.
2. However, if the resolution of the thumbnail is 300 dpi, then the thumbnail renders *tiny* in CR. If the resolution is 600 dpi, then it display *microscopic*.
3. It appears that the resolution of the thumbnail is taken from the resolution of the imported image (thus, if the imported image is 300 dpi, the resolution of the thumbnail will be 300 dpi).

This bug does not affect

There are two possible fixes:

A. Change resolution of all imported images to 72 dpi prior to doing the import.

This option is not desirable since it would involve changing the resolution (and hence the implied dimensions) of scanned images.

B. Alter the resolution of the thumbnail during thumbnail generation so that the resolution of the thumbnail is 72 dpi.

Given that thumbnail generation is being performed by ImageMagick, this second option is trivial and only requires the insertion of the -density 72 into the ImageMagick commandline.

Attachment: Treatment - all thumbnails 72 DPI.pdf
Attachment: Treatment - BT are 72DPI, AT are 300 DPI.pdf

23-Apr-08 09:00:00
Forum: Parties

Hello, I'm interested to know how other institutions handle multiple names for a person. For instance,

1) a person may be known by a series of names (or spellings of their names) throughout their careers (taxonomically, bibliographically, etc.), (not just the obvious changes via marriage). Are you using the synonym field, and if so, are you maintaining a notion of a parent record, with all of synonyms attached to the parent, or are you attaching every name to every name they have been known by?

2) How do you distinguish between when to use the 'Other Names' field versus the Synonym table? Have you configured the Registry to search also the 'other names' field when looking in 'Brief name'?

Regards,
Joanna at FMNH

I have asked KE when implementation of the proposal (defined in this forum) as the default module might begin. The response I received was as follows:

KE perceives that there is not enough buy-in from the major museums for them to make it happen this year unless there is financial underwriting from all of us. They estimate a significant cost to develop the module, plus a lesser, but still significant cost for each museum to migrate existing data.

We'd like some clarification from KE regarding if/when they expect to be able to implement this, or what more buy-in they need. A significant amount of time was spent by the participants over a number of years to develop this model that reflects all of their needs and views. We continued to proceed, given numerous logistical challenges and sparse funding because KE said they would appreciate our input and would implement a consensus-based result. To have come this far and to get such a lack luster response from them is disappointing.

Given the amount of time spent on developing this from FMNH, AMNH, PMY, NYBG and others and that there are similar projects happening right now (Bibliography), it seems fair to ask for some (re)assurances that there will be pay-off for us at the end before we go forward with any other EMu user-defined improvement projects.

Please feel free to add your comments and questions to this forum. Also, any messages supporting the implementation of this proposal as the default can be iterated/reiterated here.

Joanna at FMNH

I have not heard any response from London NHM, or from Australia (MV in particular). I am inclined to go ahead.

Enclosed is our plan drawn up in New York last October.

The final official words, not already documented are NYBG:

Joanna: We are fine with the proposal. It isn’t clear to us whether or not there will be a cost to convert data to the new design, and if so, it may be that we cannot afford to make the change. As we move in a new direction, toward “publishing” electronic floras and monographs from our EMu database, it may be that we will have additional requirements for Taxonomy – mostly related to segregating one project view of a taxon from the view needed for another taxon. We probably need a few years of experience in order to know whether or not the Taxonomy redesign that the SIG came up with will serve these new projects, or if additional changes will be needed.
--------------------------------------------------

AMNH:

AMNH agrees that the proposal is an improvement over the current Taxonomy module and we would accept the redesign as the new standard module. Our biggest concern involves any costs (financial or personnel effort) that might be incurred by institutions seeking to adopt it, either for the redesign of the module itself or for migration of existing taxonomy data.


I will propose to KE that Larry and Robert meet with Andrew, hopefully at a location in North America, to hash out any final details related to implementation.

Best regards to the contributors, and thank you.

Joanna at FMNH
Attachment: Taxonomy Module Redesign next steps.doc

******** Gentle Reminder ********

Hello colleagues - the deadline is upon us (31 January, 2008), and I am hoping that we are winding down examination and discussion of the proposal. If there are still issues, please start discussion them now.

As promised at the meeting, I'd like to take an official poll of everyone's response to the proposal. Please let me know your position by end of the day Friday, 1 Feb, 2008

I have heard so far from:
NMNH - SI - Hollowell
Its seems unlikely that NMNH is going to adopt a taxonomy redesign at this time. More than being a matter of my own time, its a matter of NMNH's capacity to invest resources in light of other informatics priorities set out by our administration and also considering that our varied departments' preferences for EMu Taxonomy's direction aren't going to be resolved soon. Some departments may have chosen to comment on the Taxonomy proposal independently as EMu Users, and I think some have communicated with Robert by email. Our Mineral Sciences department is also in touch with Dave Smith of NHM on mineral taxonomy. Personally I have no disagreement with the current proposal's approach to Hierarchies, Synonymy or Typification, but again NMNH is not at a museum-wide stage where its ready to leave its current design.

Peabody - Gall
Peabody is good with the proposal.

>>>> -> What about AMNH, NHM, NYBG, MV, others?

Penny - I am responding for Robert - Joanna
---------------------------------------------------------------

> > We have had much discussion about how to handle manuscript names. > > Am I correct in assuming that in the proposed module this would be > > indicated on the Taxonomy tab, Group Box 'Controls' , Published = > > No, Used = Yes.

Manuscript names would be dealt with on the nomenclatural tabs (Botany:
Validity; Zoology: Availability). If a name only appeared in a MS or as herbarium label name but was not validly published, it would be invalid according to the code, and all this can be specified on those tabs. However, if a name is in print and will appear soon as validly published, no such designation is required.

> > I am not clear what is meant by Used = yes or no. Can you give
> > some examples of when a name is used in the collections and not
> > in Taxonomy or vice versa? Do you mark 'yes' to inidicate
> > used in the Taxonomy module or 'yes' to indicate use in the
> > collections?

Used = yes or no on the taxonomy tab means whether a name in the taxonomy module is actually used in the collections. For most users this field would be superfluous, since there are automatic means to check whether a name is used in the collections or not (View attached for example). The idea is that the taxonomy module is insofar independent of the catalog as names can be entered that are not present in the collections. This field has nothing to do with whether names are invalid or MS names and should not be confused with that.

> > Typification tab: The explanatory notes box indicates that Type
> > Specimens are greyed out for names whose types are not specimens. > > Does this mean the specimens are not held in the collection? Is
> > that what is intended in the Group Box 'Type Specimen (Not in
> > Catalog) ? Are these type specimens held by another museum?

No. For names above species rank, the types are also names. For example, the type of the genus Porina is the species Porina nucula, and the type of the family Porinaceae is the genus Porina. For such names, typification would link to another name record, but no specimen per se needs to be cited. Hence specimen fields are greyed out if the name record is above species rank.

However, for species names and below, the type is a specimen. In that case, there are two possibilities: (1) the type specimen data are in the catalog, and then a simple link is sufficient, or (2) the type specimen data are not in the catalog, and then they have to be entered on the typification tab.

Hope that helps
Regards
Robert

-- Robert Luecking Department of Botany The Field Museum of Natural History 1400 South Lake Shore Drive Chicago, Illinois 60605-2496 USA Phone: ++1-312-665-7154 (work) Fax: ++1-312-665-7158 (work)

Hello all interested parties, Enclosed please find our Natural History SIG final proposal, based on comments taken at the recent EMu Users Group meeting at AMNH (Oct, 2007). We are asking for a 30 day review period, until 31 Jan 2008. Anyone interested in commenting should contact Robert Lucking at rlucking@fmnh.org directly, or else participate in the forum here.

Best regards, Joanna at FMNH

---------------------------------------------------------------------------
Robert says:

I have not received much further comments on fossils, so what I did, besides
accommodating as far as possible the discussion points from the AMNH
meeting, is adding a further tab dealing with fossil-specific issues. I
think this handles most of the problems, but if KE is going to implement
the new module as standard, at one point more feedback might be needed (same
with hybrids).

I also added a document explaining the three most important aspects of the
new module: synonymy clusters, hierarchical parenting, and typification. All
other things should be either self-explaining or sufficiently explained by
the comments in the presentation, which I updated.


Attachment: taxonomy_final.doc
Attachment: taxonomy_final.pdf

Hello - the attached is the final proposal, incorporating all of changes to date, in this last round: Taxonomy, Hierarchy, Hybrids

Attachment: taxonomy_combinedproposal.pdf

Hello - I have a problem to solve and I've not been able to figure out the last part. I export some EMu data into CSV, import it into Access, do a bit of data tweaking, export that to XML, import it into XMLSpy where I have a style sheet that defines another schema - similar but with parameters and other XML-ish features. I then run MapForce to map the exported
EMu to the target schema. The problem is that the target schema has a prologue that I can't figure out how to add and populate so that my target .xml is validatable. Has anyone done something like this? One problem is that I don't have an independent .xslt file, and the one that MapForce creates is not exportable (that I can tell).

Any suggestions would be appreciated.

Joanna at FMNH

17-May-07 09:00:00
Category: EMu Administration
Forum: Texpress

Mike - I've not noticed the 'feature' you mention, but I do know that we noticed this in the client just last week, and KE replied the following:
------- KE reply --------------------->
I have an answer for you regarding your question as to why the returned
number of records sometimes decreases.

To ensure fast response times, EMu implements a query on three different
levels. The highest two levels store abstract information about records
and are very quick to search. At the highest level, EMu searches GROUPS
of records very quickly. If one of those groups looks interesting, EMu
drops to the next level, where it may find the abstract information of a
SINGLE record. It marks this as a hit.
The total number of results is the sum of all these hits. But because
these are hits on faster abstract information, a few of those hits may
be false positives. As you are using EMu to scroll through the records,
it grabs actual data from the lowest and slowest level. At this point,
it filters out any false positives. It also does this when forming reports.

This is why the number of results sometimes drops. Hope that helps, let
me know if there is anything else you'd like to know.

------------------ end of KE reply -------------

Do you think this applies to your case?

Regards,
Joanna

17-May-07 09:00:00
Category: EMu Administration
Forum: Texpress

Mike, I feel your pain. However, before you completely give the native EMu web obejcts a pass, you might want to look over some sites that were built with them. I'm not putting them out there to brag, just to say this is what you can build, in case you have not seen any. I know they lack usability details, but for somehting minimal, they do work. I'm collecting input on a 'export to csv' feature if you are interested in participating.
http://emuweb.fieldmuseum.org/fish/Query.php
http://emuweb.fieldmuseum.org/iz/Query.php
http://emuweb.fieldmuseum.org/botany/Query.php

Can you wait for the JDBC driver? If so, then you will be able to build all sorts of things.

Regards,
Joanna at FMNH

Please find enclosed the proposal from the Natural History SIG for changes and improvemments to the Taxonomy module. Send all comments, concerns to me. We hope this is a good workable model of how we think about taxonomy.

Attachment: taxonomy_combinedproposal.pdf

30-Mar-07 09:00:00
Category: Using EMu

Hello Perian,
In the wizard, enter the following
Field: the field name you want to replace text into
Text to find: ^$ - this is the code to say 'an empty string', ^ means starts with, $ means ends with
Replace with: foo

Be sure to check 'Regular expression' donw below, otherwise it won't do your request. try one and when you are sure, do the rest.

I hope that helps,
Joanna

26-Jan-07 11:00:00
Forum: Catalogue

CAVEAT: I'm not sure this is the right topic area, but none of the other places seemd to fit either.

We are looking for some info about how people barcode and capture that information into EMu, from a process point of view. Here are two scenarios. Let us know what you do and if you have any automation support for either of them. We don't want to re-invent the wheel.
1) We want to scan objects and change their locations: we gather a set of barcodes on a scanner out in the storage or collection area and want to upload those into EMu with changed object locations - what is the best way to do that? How do we take the synced barcode-related location info with EMu?
(Forbes, we don't have WiFi yet, so can't use MvWISE, maybe later [Smile] ))

2) We want to print barcodes to apply to objects: we query the catalog, and using that result set, we run a script to do the following:
send the barcode encoded file to the barcode printer (LPT1 [Smile] and automatically update a 'Barcode printed=Yes' field for all of the records in the resultset .

Do you do any of these tasks? Do you have any automation tips you could share with us?

What we do now in our as-yet-unmigrated FilemakerPro DB is a mix of in-database scripting and .NET middleware. We would prefer to keep as much as we can in the middleware, since this allows us to change barcode formatting, etc., on the fly.

Once we can work out these issues, we will be ready to go forth into EMu.

All the best, Joanna and the Anthro team at FMNH

The opinion of EMu users at FMNH is the following:
1) We would like to use the same rules for Author and Year in the formation of the Scientific Name that are in force now, allowing the user to opt out of the rule application by selecting 'No' for auto-forming of the name. This applies to the differences in the application of the rules between Zoology and Botany (e.g., inclusion of year or not)

2) Same as above

3) We want follow the ICBN recommendation.

Recommendation 5A

"5A.1. For purposes of standardization, the following abbreviations are recommended: cl. (class), ord. (order), fam. (family), tr. (tribe), gen. (genus), sect. (section), ser. (series), sp. (species), var. (variety), f. (forma). The abbreviations for additional ranks created by the addition of the prefix sub-, or for nothotaxa with the prefix notho-, should be formed by adding the prefixes, e.g. subsp. (subspecies), nothosp. (nothospecies), but subg. (subgenus)."

Hello - We would like to see the following improvements to the Parties module:
1) Add Organization and Department to the Summary line of an Organization type Parties record

2) When 'Yes' for Automatic is indicated on the Person tab, form the Brief Name using all possible initials, not just the initial from the First Name. For example, John Quincy Public becomes J. Q. Public, instead of J. Public, as it does now.

What do other people think?

Joanna at FMNH

Harry - no need to guess. Use the help on the tab and then in the 'More' section is the name of the field and some of its attributes.

Joanna at FMNH

Hi Kara - We are using a batch import script that works in the following way:
>> [Wink] The Perl script imports files where the file name (minus the filename extension) matches a field value, i.e., the Photo Neg Number in our Botany catalog, or the barcode field (for instance, 12345.jpg). I can additionally set some blanket multimedia parameters to fill in for each image imported, for example, title, creator, description, keywords and source. I've done over 14400 like this and it works well. We have it configured so that it can be run from the server Linux command line, or as an Admin task.

All the best,
Joanna at FMNH

It would be nice if:

Could there be a globe/URL access field type in the Web Site and
Electronic tabs in the Bibliography, like there is in the web address field in the Parties module?

10-Jun-06 09:00:00
Category: Using EMu

Hello - I am creating some Crystal reports (using version 9) and I have been experiencing intermittently a few maddening things, and I was wondering if anyone else has observed these:
1)I get a record, 'Save' the report, so it opens in Crystal, 'Open' it and then run the report. Then I iterate in Crystal fooling around with the formatting of the report. Sometimes I need to add a field to the report, and even after several go-rounds of saving and opening, I don't get the new field showing up (tried Verify Database - it says it is up to date) (tried Database Expert - link in the tables and think I am starting fresh, but still no field). Even rebooting my machine does not help - the new field is missing. In one case it was just changing the format of a field from text to a date in EMu, and the field was never seen again in Crystal.
2) sometimes in this mess, the report starts showing up empty or partially empty - like the data has taken a snooze somewhere between the server and my PC.

Does anyone ever see these issues, and have a suggestion? I don't know where to point - is it EMu, Crystal, my PC?

Thanks,

Joanna at FMNH

Hello - I am tyring to use an image import script that uses ImageMagick to make some intermediate files, and have run into a problem with ImageMagick, primarily in getting JPG support. Why they would not put it into the main release is beyond me. Here is the scenario:
1)I download the standard Linux/Unix gzip package, unzip and tar the file, and follow the instrucitons for configuring, making and installing. All seems to go well
2) when running the following command:
convert -geometry 100x100 V0041861F.jpg V0041861F-thumb.jpg
I get a message
convert: no decode delegate for this image format `V0041861F.jpg'.

On this thread:
http://studio.imagemagick.org/discussio … hp?p=16540
it says to 'make install-lib' - but there is no target for that in the Makefile. I did find a target for install-libLTLIBRARIES, so I tried that, but still no luck.

Does anyone have a fully functioning ImageMagick? What did you do to get it working?

Regards,
Joanna at FMNH

Hello - One of my users is having the following problems with the Bibliography module. See enclosed for more details (screen shots). We thought that perhaps others might have solved these problems in a way we had not thought of.
-----------------------------------------------------------
I’m having the following problem cleaning and mapping my Bibliographic information to EMu:

I have a list of 515 Journals that have fields called [Continuation of] and [Continued as]. These fields contain other names in the database. They are the same publication, published under different names (eg. Xenophora is a continuation of Mappa; Club Conchylia Informationen is a continuation of Concha) There doesn’t seem to be a way in EMu to link these things. There also doesn’t seem to be a field to indicate what the current name of the publication is.

Also, when I try to link a Supplemental issue (entered in Other Tab) to the publication it is published in through the field [Published in] I get the following an error.

EMu saves my record but without the link or any of the text in any other field other than Publication Details: Type.

Could you find out for me if KE is planning on fixing this oversight in the Bibliography module anytime soon?
-----------------------

Joanna at FMNH

Attachment: BiblioQuestions

29-Mar-06 11:00:00
Category: Using EMu

Hello,

Thank you all for your recent posts to my questions. I have a new problem that is making me crazy:

In a parameterized selection query I have (based on date), *sometimes* Crystal prints out the subreport results twice. See the 'Returned Specimen Description' sections in my enclosed sample invoice. I've looked at other records, and can't get it to behave badly reliably, and it is doing it multiply on more than one record.

Has anyone seen this behaviour and know a solution?

Joanna at FMNH

Attachment: returninvoicewhitesheet.pdf

Greetings - I know that this is not directly tool related, but this is an appropriate forum, so I'll take a chance that others might be interested in the information too.
Our IZ is about to go into conversion mode, and we are have a lot of geo-referencing questions related to the new data set:
1) what IZ collections are out there on the internet that are on a map? Send references if you have them handy.
2) what geo-referencing tools are there - I know about Biogeomancer - does one need anything else?
3) what sort of funding sources are there out there for possible georeferencing assistance - I know about GBIF, are there others?

Joanna at FMNH

Martin - thanks for your input. Perhaps one of my points was not well specified, or I misunderstand. See below.

Posted By Martin Jujou on 2/7/2006 1:25:51 PM
Hi,

Just thought i would let you know that some of your wish list is already available.

EMuUsersAdmin@museum.vic.gov.au wrote:
> A new message has been posted to a thread you have been tracking on www.EMuUsers.Org.
>
> ------------------
> From: jmccaffrey
> Date: 2/7/2006 3:14:24 AM
> Subject: Web feature wish list - my top 7
>
> Hello,
> I've been sitting on this list of wishes for some time, and I guess there is no chance of seeing them appear if I don't share them! Below is a list of user-friendly features I'd like to see added to the web objects, in no particular order:
> 1) ability to have more than one query term in any form field

This is already available.
You can make it so that a form field can query across different fields and tables.

What I mean here is that more than one value of any field can be put into the query. I already have multiple fields per form, but it only lets me input one value for each field. See http://emuweb.fieldmuseum.org/botany/detailed.php for reference. Am I missing something in understanding you?

> 2) provide next, previous progress navigation for the detailed page

Next and Previous links are available. Im not sure what you mean by progress navigation (do you mean a status of how many records have been retrieved so far ?).

No, I mean being able from the detailed/display view of the record, not the results list, to be able to progress to next and previous. If you get a result list from a query, and then go into the display for each record, you have to click out of hte display view, back to the results list view to go to the next record. I'd rather let the user stay in the display view and give them the ability to navigate directly.
See http://emuweb.fieldmuseum.org/botany/Di … tailed.php

> 4) export result list to CSV and PDF

You can export to CSV format. There is a CsvExporter object that can be set up.

Please supply details.

> 5) place an image glyph/link in the results list to indicate image(s) are available

Im assuming that you mean that there should be a little thumbnail indicating whether a image is attached to an object in the results list.
This is already available (its a thumbnail with a "No Image Available" title on it).

> 6) sort ability on the results list, an any column visible

This is available already (but column headings which can be clicked to sort on that column is not available).

But can the user sort at will? I can program the page to have a certain sort, but I am looking for user-level, experience improvments.

> 7) be able to link to other modules from a results list, or detailed view, e.g., if I'm looking at a query on the taxonomy page, I would like to be able to jump to a display of all the catalogue records of that taxon.
>

This is possible. It depends on how the EMu web system has been set up.

Please send details of above


Regards,
Martin Jujou

KE Software Pty Ltd.

Hi Beth - Our transactions module is getting plenty of workout since we inaugurated it last month. That said, there are certainly naunces that we have not accounted for, as we tried to keep the design simple, and mostly focussed on the present. Just like label anomalies where we have created verbatim fields, for instance, party address and title changes might need to be accounted for also. I'd rather see it done in the parties record, in the 'other names' field, or in the notes, or synonyms if the data are too lexically different. I see our data for accessions, as you also noted, as being the most troublesome. For instance, we have three fields for names, the credit to, the received from, and the collector. Most times they are the same person or group, but the data usually have three different ways of referring to that name/group within the record. Is is important to preserve those 'customizations'? So far, we have not found the need.

Regards,
Joanna at FMNH

Hello,
I've been sitting on this list of wishes for some time, and I guess there is no chance of seeing them appear if I don't share them! Below is a list of user-friendly features I'd like to see added to the web objects, in no particular order:
1) ability to have more than one query term in any form field
2) provide next, previous progress navigation for the detailed page
3) jump to a certain element in the results list by number - the n-th in the list
4) export result list to CSV and PDF
5) place an image glyph/link in the results list to indicate image(s) are available
6) sort ability on the results list, an any column visible
7) be able to link to other modules from a results list, or detailed view, e.g., if I'm looking at a query on the taxonomy page, I would like to be able to jump to a display of all the catalogue records of that taxon.

Anyone else have a little list?

Regards,
Joanna at FMNH

I have reached a point where I could use some fine tuning to some of my reports. Here are some things I have not figured out how to do. Any suggestions would be helpful: (using version Crystal Reports 9.2)

1) I need to make into a parameter a selection on a date field, but Crystal seems to want to make it a date/time field, meaning that my user needs to type in some arbitrary time '12:00:00' as well, making it not very friendly. Do you think exporting it as text would make the parameter/selection user interface better? Do-able?

2) I have a text block in a section with several lines of address text, and when a part of the address is absent, I'd like to suppress the blank line. None of my twiddles to put it in its own text box, and suppress on null seem to work.

3) I have two subreports in the body of the report, and I'd like the amount of text each subreport takes up to be fluid - the 'can grow' idea, but the first subreport results are flowing all over the second when the text expands. I don't know how much room each subreport will need to print.

4) I have a multi-page invoice to produce, with each page being a different report. I'd like to combine each of these reports as subreports into one report, thus saving the user time, but the bottom treatment of each report gets truncated, and they do not flow out as distinct (as created) pages. The bottom parts end up in the middle of the page, instead of at the bottom.

Thanks in advance for any tips,

Joanna at FMNH

06-Jan-06 11:00:00
Forum: Transactions

Replying to myself earlier - thanks Forbes, for your, as always, timely support!
Transactions Module ppt enclosed as a zip. Be sure to read the notes section of each page for more details, especially on the screen shot pages.

Attachment: TMEMuUsersGroupPresentation.zip

06-Jan-06 11:00:00
Forum: Transactions

We are in the midst of the last stages of data conversion for our newly minted Transactions module (mentioned by Bern). I am unable to attach a zip file of a powerpoint containing descriptions and explanations for the accompanying screen shots (file size issues). There is a rudimentary copy under the Melbourne meeting presentations link, but I have a newer version that has real data in the tabs, and more/better explanations. If anyone would like the zip or a full set of screen shots, don't hesitate to ask. Since each division has a lot of different prep types that they wanted spelled out in metadata, there are a lot of different tab sets, depending on what collection the transaction belongs to.
Joanna
(guest)

07-Jul-04 09:00:00
Category: Archive
Forum: Archive

We do not qualify as long-experienced users, but I can say that our plan for our Photo Archive - a large multimedia collection of not directly related to the specimens materials - is to make a separate and standalone catalogue for it, and treat it as a collection like any other of botany, mammals, etc. It will handily link into the specimen/collection data where applicable. I'm interested in hearing what others are thinking too.

Regards,
Joanna McCaffrey

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