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An opportunity to work with a great team (ahem) and amazing collections in New Zealand.

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Te Papa is seeking a Collection Information Manager (Process and Documentation) to work within Te Papa’s Digital Collections and Access team.

The Collection information Manager (Process and Documentation) plays a key role in making Te Papa’s digital collections accessible to the world, taking responsibility for their documentation and for the systems that support the management of the collection and associated information and knowledge.

The ideal candidate will have:
•Qualifications or significant experience in information management and/or collection management within a museum environment.
•Be an advanced user of museum Collection Information Systems
•Have knowledge of current international best practice in museum information management
•Be able to train others in groups and one-on-one
•Have experience with database methodologies and administration
•Have excellent problem solving ability

https://jobs.tepapa.govt.nz/jobtools/jncustomsearch.viewFullSingle?in_organid=17768&in_jnCounter=222619344

OK thanks Luca, will do

Hi, just wondering where this proposal is at? I have been incredibly slack and not yet commented. Is it still worth me doing so?

Cheers

Adrian Kingston
Digital Collections Senior Analyst
Museum of New Zealand Te Papa Tongarewa

We at Te Papa would certainy like to see this feature implemented. We probably get asked monthly, if not weekly, for this from staff, would be great to tell them it's coming in the next upgrade.

Cheers

Adrian Kingston
Collections Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

Hi Mark

Yep, we have both. The "reusable" crates, frames and forms (read "mannequins", "head forms" etc) have individual records in the catalogue, like NGA. These can be assigned to Collection Objects temporarily, as required for exhibition or travel. These records haven't really been used enough.

The Object Support tab is a tab which forms part of a collection object's record. It describes "permanent" mat/frame that forms part of the work (eg artists frame), or specific object supports that can only be used for a specific object, and once made would be too expensive to throw away and remake later (eg specially constructed supports for a large waka) or an object's permanent crate. In the case of the object supports, they aren't neccasarily stored with the object (which may also have a crate), so it may require a different location from that of the actual object. The location field in this tab is only a lookup, and refers to locations such as "collection store", "with object" etc. There was much arguing about this, and I don't think it's good, it should link to the locations module.

Cheers

Adrian
Te Papa

Sorry I didn't realise we used an Americanised version of the word! "Mat" to us = "Mount" to you (eg museum board). And when I say "Mount" (also in the screenshot above) to us that means "object support" "mannequin" etc. Hopefully that makes the tabs a bit more logical.

I should also point out there are no measurements/sizes records for the mat/frame, but the overall extent of the object, including frame, would be covered in the measurments tabs (as well as image size, plate size etc).

Cheers

Adrian

Hi John, yep a custom tab. It's faily basic though, no links to other modules, so shouldn't be too complicated/expensive to get it added to your catalogue.

Survey/Dam was originally designed to record instances of damage, and evolved into being a quick survey assessment tab (for Colllection Managers to use during audits etc, rather than a full condition report which would still be done in the Conservation Module). Works ok, but I'd like to tweak it more to better fit audit/sighting workflows. Screenshot attached.
https://emu.axiell.com/images/agorapro/attachments/1313/mini_surveyDam.jpg

Access covers off access/limitations/acknowledgement. Links to rights module, plus pulls through relevant info from Accession lots or Loans. Screenshot attached.
https://emu.axiell.com/images/agorapro/attachments/1313/mini_access.jpg

We use the Media Asset functionality to manage analogue and digital media related to the collections. Theres a bit more info in it here Titlehttp://www.kesoftware.com/en/emuusers-forum/multimedia/image-management.html

Hope thats useful

Cheers

Adrian

]Hi John, at Te Papa we have an Object Support tab you might find interesting, screenshot attached. This is the tab in the catalogue used to describe mounting or framing for objects that are permanent or long-term, eg permanent framing, or the object support designed specifically for a particular Samurai suit.

In EMu we also manage reusable frames, crates and forms that can be temporarily assigned to different objects. These are used to varying degrees of success.

Cheers

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

https://emu.axiell.com/images/agorapro/attachments/1313/mini_ObjectSupportTab.jpg

I'm also giving this one a bump as I'm not sure the email went out:

Hi all

Has anybody developed their EMus to manage content contributed by the public in electronic means, eg via their online collections or other websites?
I'm thinking about two different types of conternt here:
1. content directly related to existing collections, eg comments, corrections, links to related content (either internal or external to your site), stories and object groupings
2. Completely new digital content, e.g. images, stories etc, such as through something like "upload your wedding photos" http://sites.tepapa.govt.nz/weddingphotos/

Have you developed EMu to manage this content alongside the collections, related objects, narratives etc? If so, how?

Any advice or comments appreciated

Cheers

Adrian Kingston
Collections Information Manager - Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

Search Te Papa's Collections http://collections.tepapa.govt.nz/

While not strictly an EMu question, I have access to a group of smart people from smart institions so I'm going to use it.

We are currently upddating our in-house cataloguing guidelines, for all our humanities collections. We'll be basing them mainly on CCO, with a bit of lagacy from our 1987 National Art Gallery cataloguing manual. However, one real sticking point across the collections (Art, Photography, NZ history, Pacific and Maori collections) is Title/Object name where CCO contradicts our legacy practices and data. I'm trying to build up a case for whther to change our titling standards or not.

Would anybody be willing to email me (offline if you like) your institutional  cataloguing guidelines, or at least the section on Object name/Titles?

Much appreciated

Adrian Kingston
Collections Information Manager - Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

Search Te Papa's Collections http://collections.tepapa.govt.nz/

Hi all

Has anybody developed their EMus to manage content contributed by the public in electronic means, eg via their online collections or other websites?
I'm thinking about two different types of conternt here:
1. content directly related to existing collections, eg comments, corrections, links to related content (either internal or external to your site), stories and object groupings
2. Completely new digital content, e.g. images, stories etc, such as through something like "upload your wedding photos" http://sites.tepapa.govt.nz/weddingphotos/

Have you developed EMu to manage this content alongside the collections, related objects, narratives etc? If so, how?

Any advice or comments appreciated

Cheers

Adrian Kingston
Collections Information manager Digital Assets and Development

10-Aug-11 06:53:51
Which museums are using the Thesaurus regularly?
Forum: Thesaurus

Hi Will

We (Te Papa) use it regularly, and would be intersted in encoouraging and helping others to so the same, so we'd be intersted in a SIG.

Cheers

Adrian Kingston
Collections Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

National Digital Forum 2011 conference: Call for presenters

We are happy to open the call for presenters for the National Digital Forum 2011 conference (Te Papa, Wellington, 29-30 November). Submissions are due by 20 June 2011.

What are we looking for this year?

We welcome proposals on a range of topics including:
- connecting our online culture and heritage - through partnerships and through technology
- measuring success and failure - how do we know when we’re doing the right thing well?
- getting New Zealand’s culture and heritage out into the world - innovative projects, community engagement, education, re-use by consumers and creators
- sharing stories of inspirational and creative projects
- the challenges and opportunities facing our sector.

We also welcome proposals that do not relate to these topics, but which you think will resonate with conference attendees. If you would like to discuss your idea before submitting your proposal, contact Courtney and Brenda conference@ndf.org.nz

More information about the Call for Papers and an online submission form are available on the NDF website. http://ndf.natlib.govt.nz/about/2011-conference.htm

The NDF

The National Digital Forum (NDF) is a coalition of libraries, archives, museums, galleries, government departments, and other organisations and individuals working to get New Zealand’s culture and heritage online and accessible to all.

Our annual conference is an opportunity to showcase all that is most exciting in our sector, and discuss the issues and opportunities that are shaping our future.

The 2011 conference convenors are Brenda Leeuwenberg (NZ On Screen) and Courtney Johnston (Boost New Media).

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A note from Adrian: would be great to see some of you here in NZ, and the NDF is a great excuse!

Hi All

A while ago Phil posted about what we'd done with the hierarchiical taxonomy and making it browsable on Collections Online (see here http://www.kesoftware.com/emuusers-foru … ine.html).

We were already mapping specimens indiviually, but the logical  extension to this is we've added mapping of the specimens at family, genus and species levels. There's more to do but we thought get it out as the next iteration anyway. I've written a quick explaination over at our blog. http://blog.tepapa.govt.nz/2011/04/29/m … specimens/

Cheers

Adrian Kingston
Acting Manager Collections Information
Museum of New Zealand Te Papa Tongarewa

31-Mar-11 11:15:25
anyone implemented zoomify on web site using images from emu?
Category: EMu Administration
Forum: EMu Admin

Hi Will

At Te Papa we use Zoomify for our Collections Online eg http://collections.tepapa.govt.nz/Objec … oid=105338 and while I don't have the technical details here, basically collections online calls up the image from our general repository, creates the zoomify tile pyramid and caches it. This means it can be a little slow for the user the first time the image is called, but our cache is pretty big, so once the zoomify is created, it's there for quite a while. We've recently changed the way we handle multiple images so they all appear in one pop up (http://collections.tepapa.govt.nz/objec … oid=68853), and we'll be adding video to this viewer soon too.

Cheers

Adrian Kingston
Te Papa

Te Papa is seeking to recruit a Collections Information Manager – Digital Assets and Development for a fixed term opportunity from November 2010 through to July 2011.

Key areas of work during this period will involve coordinating the creation of content for Collections Online and related projects, coordinating image and data clearance processes, communicating internally and externally about Collections Online including use of social media, preparing development specifications for Collections Online, undertaking an audit of collection images, and coordinating data and media import and export process for collaborative project.


To be successful in this role you will require:


An understanding of metadata
An understanding of web publishing
Experience in digital imaging and other digital processes
Strong computer skills and technical knowledge of digital imaging software
Knowledge of collection management in a museum or similar environment
Strong oral and written communication skills
Excellent relationship management skills
Applicants must have the legal right to work in New Zealand.

http://www.tepapa.govt.nz/AboutUs/JobsA … nager.aspx

Hi all

just a follow up to let you know the call for proposals is now open for the National Digital Forum 2010

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Apologies for cross posting.

National Digital Forum 2010 Conference

Linking data, linking people

Monday 18 – Tuesday 19 October 2010
Museum of New Zealand Te Papa Tongarewa, Wellington

The 9th annual National Digital Forum conference will be held in Wellington on Monday 18 - Tuesday 19 October 2010 at the Museum of New Zealand Te Papa Tongarewa.

The National Digital Forum (NDF) is a coalition of museums, archives, art galleries, libraries and government departments with more than 150 member organisations committed to collectively building New Zealand’s culture and heritage online.

This year’s conference theme is Linking data, linking people. Throughout this conference we will be exploring the issues and opportunities surrounding:

- connecting our collections
- linking up with each other
- using data
- working with communities (e.g. iwi, family historians, etc)
- working with content creators and consumers

This will be an opportunity to learn from others, including leaders in the field and those starting out.

The conference will be based around a stimulating mix of international keynote speakers, "lightning talks", expert led forums and demonstration sessions.

Presentation Formats

Forums

We are looking for speakers to lead expert forums on key topics around linking people and linking data. We seek to offer different perspectives and points of view on a topic.

These sessions could include background and case studies designed to promote discussion with the audience. Sessions will run for approximately 90 minutes.

There will be up to four concurrent sessions. You can combine with others and submit a proposal for a fully formed forum session, or suggest an individual presentation and work with the conference committee to create the full session.

Topics likely to be of interest at this year’s conference include:

- Linking data
- Standards and authority control
- Community collaboration
- Users – what do they want from us?
- Case studies (e.g. ‘doing more for less’)

Demonstrations

This is an opportunity for you to share stories of your project with other attendees, describe what you have been up to, what you have achieved, and share the lessons you have learned from successes as well as failures. These presentations will also stimulate active discussion between you and the audience to allow feedback on your project and enhance learning opportunities for both sides.

Up to four sessions will run concurrently. Each session will include two demonstrations and last for approximately 30 minutes.

Submitting your proposal

Proposals must be submitted by completing the appropriate Submission Form http://spreadsheets.google.com/viewform … SkxsQ0E6MA or http://tinyurl.com/275moso

You will receive confirmation of receipt of your proposal and subsequent notification as to whether it will be accepted for inclusion in the Conference.

Submission Deadline Date

The deadline to submit your proposal is 5.00pm, Friday 11 June 2010.

Other Details

All presenters are required to register and pay for attending the conference in order to maintain their place in the programme. Registration will be opening late May, and full details about how to register will be available then.

Presenters are required to organise their own travel and accommodation arrangements. The conference organisers have secured accommodation near the conference venue which will be available for booking when registering.

Conference Recording

The NDF 2010 Conference presentations may be video recorded and made accessible on the NDF website for the public after the conference.

If you do not wish your presentation to be video recorded and made accessible please advise us when submitting your proposal.

Enquiries or Further Information

If you have any questions please do not hesitate to contact us:

Conference Programme Coordinator
Adrian Kingston, Te Papa
P: +64 4 381 7345
E: AdrianK@tepapa.govt.nz <
mailto:AdrianK@tepapa.govt.nz>

Paardekooper and Associates
Conference organisers of NDF 2010
P: +64 4 562 8259
F: +64 4 562 8269
E: ndf@paardekooper.co.nz <
mailto:ndf@paardekooper.co.nz>
W: http://ndf.natlib.govt.nz/about/2010-conference.htm

Apologies for cross posting.

National Digital Forum 2010 Conference
Linking data, linking people

Monday 18 – Tuesday 19 October 2010
Museum of New Zealand Te Papa Tongarewa, Wellington

The 9th annual National Digital Forum conference will be held in Wellington Monday 18 – Tuesday 19 October 2010 at the Museum of New Zealand Te Papa Tongarewa.

The National Digital Forum (NDF) is a coalition of museums, archives, art galleries, libraries and government departments with more than 150 member organisations committed to collectively building New Zealand’s culture and heritage online.

Linking data, linking people will raise discussion and explore opportunities for the creative and cultural sectors to link and make available digital content to the benefit of New Zealanders and the rest of the world.

The interactive format of the programme will encourage delegates to take part in open knowledge sharing, discussion and debate.  The 2010 conference programme will include stimulating keynote speakers, discussion sessions, practical workshops and demonstrations.

Key DatesMark these dates in your diary now!
7 May 2010              Call for contributors opens
24 May 2010             Early Bird registration opens
24 May 2010             Sponsorship opens
14 June 2010            Call for contributors closes
12 July 2010            Conference programme available
3 September 2010        Early bird registration closes
18 October 2010 NDF 2010 conference opens

Call for Contributors / Presenters
Interested in presenting at NDF 2010?

We are looking for speakers to participate in expert forums on key topics around linking data and linking people.  There is also an opportunity for you to share stories of your project with other attendees, describing what you have been up to, what you have achieved and share the lessons you have learned from successes as well as failures in demonstration sessions.

Proposals must be submitted by completing the online Submission Form http://spreadsheets.google.com/viewform … SkxsQ0E6MA or http://tinyurl.com/275moso

Forward to a Friend
If you know of anyone that may be interested in the NDF 2010 Conference, please feel free to forward this information onto them.

If you would like more information on any aspect of this conference, please contact:

Conference Organiser:
Paardekooper and Associates
Conference organisers of NDF 2010
P: +64 4 562 8259
F: +64 4 562 8269
E: ndf@paardekooper.co.nz
W:http://ndf.natlib.govt.nz/about/2010-conference.htm 

Conference Convenor:
Andy Fenton, NZMS
Convenor of NDF 2010
P: +64 4 232 9396
F: +64 4 232 9399
E: andy@micrographics.co.nz
Adrian Kingston
Acting Collections Information Manager
Museum of New Zealand Te Papa Tongarewa

21-Dec-09 11:00:00
Forum: Parties

Hi Karen

At Te Papa we've starting looking at how we can map and link out to existing person Authority records available on the web, eg ULAN, Dictionary of New Zealand Biography etc. Our first clumsy attempt modified a table field in Parties called Internet Details to have a column for the URL, and corresponding column for "web ID" which actually means Authority Idenitfier.

This was primaraly to link our collections up with other relevant content from the Party record in our Collections Online, eg. see under "External Links" for the artist Gordon Walters http://collections.tepapa.govt.nz/Party.aspx?irn=2391 and for Captain Cook http://collections.tepapa.govt.nz/party.aspx?irn=10800. At this stage these are "dumb", we manually enter them into EMu as we find them. We're looking at how we can automate the linking and creating some sort of authourty sharing (or a central authority) for NZ parties with our National Library, Archives, DNZB etc (a bit like People Australia http://www.nla.gov.au/initiatives/peopleaustralia/).

Anyway, first step for us will be to modify our Internet details table field to add a third column, so using Rembrandt (http://collections.tepapa.govt.nz/party.aspx?irn=1931) as an example, will be more like:
Row 1
- Website/Authority name (eg "ULAN")
- URL ("http://www.getty.edu/vow/ULANFullDisplay?find=500011051&role=&nation=&prev_page=1&subjectid=500011051")
- ID (eg "500011051")
Row 2
- Website/Authority name (eg "Wikipedia")
- URL ("http://en.wikipedia.org/wiki/Rembrandt")
- ID (not sure wikipedia has IDs, so I guess would just be "rembrandt")

etc

At this stage we don't intend to bring any data from these other authorities back into EMu (to cut down on duplication), though of course we may update existing fields such as Bidth and death dates and places etc. Early days on how we do this this of course, but hope it is of some use/interest to you.

Cheers

Adrian Kingston
Collections Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
Adrian Kingston
Acting Collections Information Manager
Museum of New Zealand Te Papa Tongarewa

Hi Gavin

at Te Papa we use Party record for simply recording birth and death, nationality, ethnicity (the cold hard facts I guess); and Narratives formore descriptive or story based text.This gives the abilty to have more than one biography/story about a person, and also have biographies/stories that relate to more than one person.

Here is an example of narratives and parties on our Collections Online, for Captain James Cook. The following link is to the party record, from which you can link off to the narratives (Related Topics) http://collections.tepapa.govt.nz/party.aspx?irn=10800

We are also looking at how we can best use external biographies (eg entries in the Ministry of Culture and Heritage's Dictionary of New Zealand Biography http://www.dnzb.govt.nz/dnzb/ or the Getty's ULAN) rather than duplicating effort and information.

Cheers

Adrian Kingston
Collections Information Manager, Digital Assets and Devlopment
Museum of New Zealand Te Papa Tongarewa

09-Apr-09 09:00:00
Category: EMu Administration
Forum: EMu Admin

Hi Sharon,

We're running a 64 bit so I asked our infrastructure guy if he had any comments, he said:

"We're using 64bit and the most significant incentive for doing so is that it handles large amounts of memory much better and more efficiently. Basically I'd suggest they use a dual quadcore with a minimum of 24GB of ram and 15000k rpm system and application drives. Really depends on user numbers, more than our number of concurrent users, add more memory. 64bitOS manages that amount natively."

During peak hours we're using about 55 licences, and before we upgraded to the new server we were constantly having memory issues, not such a problem now.

Cheers

Adrian Kingston
Collections Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
Adrian Kingston
Acting Collections Information Manager
Museum of New Zealand Te Papa Tongarewa

Hi Karen

Media Assets includes a hierarchy tab (works in a similar way to parts) for managing versions, and relating the Media Asset to the Collection Object. There is functionality involved in reading information to and from the Media Asset and Multimedia records etc, automatically attaching the MM record to the appropriate Collection Object, copying common information between versions etc

We designed our catalogue tabs, and these include Digital Production, Digital Image and Digital Audio/Video/Text tabs (these aren't used as well as we would like, though we are automatically recording basic technical info (filesize,height/width/bit depth etc). We designed tabs to be common to Collection and Media Asset records, particularly as Media Assets can be analogue or digital, and we have digital Collection objects also. Our Multimedia module is pretty standard. Multimedia records the EXIF/IPTC/XMP as per standard EMU functionality.

We also have an Image Import admin tool, though this is used exclusively to load large Media Asset backlogs and the Imaging Team's images. The general collection staff use the client to load images one at a time (forcing them to be more considered and deliberate with what they add and info that goes with the images).

I have attached our Media Asset document from when we first went live with Media Assets to the general Collection staff. Unfortunately it is slightly out of date already, as we have made some minor changes since then, and are also waiting on a new version of our client which has some addition modifications, but it should at least give you an idea. It also only covers General Staff Media Assets, so does not address any criteria for our Digital Preservation Masters etc

You may (or may not) also want to check out http://www.emuusers.org/Forums/tabid/57 … fault.aspx for the initial online discussion started by KE a while ago, though the discussion didn't go very far. Again this might be a bit out of date now.

Adrian Kingston
Collections Information Manager - Digital Assets and Development
Collections Information Department
Museum of New Zealand Te Papa Tongarewa

Attachment: KE EMU Media Asset Manual - general staff version

Adrian Kingston
Acting Collections Information Manager
Museum of New Zealand Te Papa Tongarewa

Hi Vincent I'll keep this as short as possible:

At Te Papa we use the Media Asset functionality, which is a combination Multimedia and Catalogue, and has an emphasis on long-term management (attempting to conform to standards such as NISO Z39.87, NLNZ preservation metadata standards etc) as well as enabling the creation, management, access and security of images of different levels/statuses.

We also use a tiered repository structure and Record Level Security to manage access to images through EMu and web.

Record level security manages the collections each user has access to, e.g. art curator has access to art records only (and therefore art images only), a Conservator would has access to most collections etc.

We have three repositories; read and write access to these repositories is managed by EMu:

1. The General Repository (on SAN), the general staff (Collection Managers, Curators, Conservation etc) write and read images to/from. These images range from temporary identification images (generally less than 3 MB, jpeg) to treatment images (18MB tiff) to higher quality/resolution images of collection images (eg of botanical specimen sheets) which could be up to 30MB tiff. And everything in between. The General Repository also holds ALL the derivatives of multimedia in EMu, which allows (depending on RLS) collections staff access to the derivatives of the Imaging Team’s images.

2. The Restricted Repository (on SAN) holds the full sized tiffs created by our Imaging Team. These range from 10MB (older images) to over 100MB. Most are between 40 and 60MB. Derivatives for these are written to the General Repository. Only the Imaging Team and Admin have access to this repository.

3. The Preservation Repository (on WORM UDO jukebox) holds images that meet our reasonably strict criteria for Digital Preservation Masters (which range from 150 to 800MB tiff depending on the source object). Derivatives for these are written to the General Repository.
This repository also stores our collected digital works (e.g. artworks with digital components) however these are managed as digital Collection Objects, not Media Assets. When we have a bit more budget (and expertise) for migrating our small but high risk film/video collections, these will most likely end up on this repository/UDO too. Only I have access to this repository.

Our Collections online (http://collections.tepapa.govt.nz/search.aspx) only has access to the General Repository, using only jpeg derivatives, but the derivatives are usually 2400 or 3000 on the longest dimension, which allows us to create Zoomify versions on the fly without having to use our large tiffs. See http://collections.tepapa.govt.nz/objec … o=d.000035 and click on the image for a Zoomify example.

As an aside, we don't maintain any type of RAW images formats in EMu; just don't have any faith in their long-term sustainability, not even in DNG yet, much as our Imaging Team would like to.

Adrian Kingston
Collections Information Manager - Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
Adrian Kingston
Acting Collections Information Manager
Museum of New Zealand Te Papa Tongarewa

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