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19-Jul-17 16:22:09
Has anyone any experience in doing this
Forum: Multimedia

Hello Linda,

Thanks for your email.

At the moment we also make the connection manually.

We did add a field to a new tab to allow us to link directly to TRIM from the MMR and use this mainly for rights managemen
How-to-add-a-TRIM-folder-link-to-the-MMR.pdf

How-to-add-a-TRIM-resource-link-to-the-MMR.pdf
t.

We have considered adding a similar field to other modules but have a number of priorities and limited budget.

I've attached our guidelines for your information.

Nancy

19-Jul-17 16:21:56
Has anyone any experience in doing this
Forum: Multimedia

Hello Linda,

Thanks for your email.

At the moment we also make the connection manually.

We did add a field to a new tab to allow us to link directly to TRIM from the MMR and use this mainly for rights management.

We have considered adding a similar field to other modules but have a number of priorities and limited budget.

I've attached our guidelines for your information.

Nancy

19-Jul-17 16:21:52
Has anyone any experience in doing this
Forum: Multimedia

Hello Linda,

Thanks for your email.

At the moment we also make the connection manually.

We did add a field to a new tab to allow us to link directly to TRIM from the MMR and use this mainly for rights management.

We have considered adding a similar field to other modules but have a number of priorities and limited budget.

I've attached our guidelines for your information.

Nancy

07-Oct-16 10:40:43
I would like to form a special interest group to create a forum for ideas for how we use the...
Category: Announcements

Hello Barbara,

Yes we could potentially use the AAT for materials and techniques and we have made some progress towards standardising primary, secondary and tertiary materials as well as hazardous substances testing and documenting. This has all been internal work but we have referred to  existing indexes/subject lists/thesauri (everyone uses different words) and other standards.

The Australian Pictorial Thesaurus IS NO LONGER supported.

"The Australian Pictorial Thesaurus will no longer be available from 31 August 2015. Please refer to other indexing tools such as the Library of Congress Subject Headings and the Art and Architecture Thesaurus."

We have the APT in our DAMS and EMu and since this announcement have maintained our lookup lists based on content and user suggestions and generally as a result of image capture of items and cataloguing by the image management and copyright officers.

We would also been keen to hear about which lists organisations with natural science specimens prefer/recommend to use for common names, we did investigate the Australian Faunal Directory (AFD)but we haven't looked for a while.

I guess our primary interest would be in sharing ideas about how to prepare for the move to the IRN-based Thesaurus module and suggestions about which existing lists would be worth pursuing in terms of the Axiell community working more efficiently and where possible sharing the same lists.

Nancy

07-Oct-16 09:44:44
I would like to form a special interest group to create a forum for ideas for how we use the...
Category: Announcements

Hello Giselle,

Museum Victoria would doesn't really need the "Getty Thesaurus of Geographic Names (TGN)" and "Art and Architecture Thesaurus (AAT)" but we are interested in participating in general discussions about the use of the Thesaurus module.

Nancy

Happy new year EMuers!

Have any of you modified the Bibliography module to manage website addresses (with hyperlink?) and last access dates successfully?

At the moment staff are using various free text fields to record the address and the last date of access.

If you have modified the Bibliography module or any other module please share with us on this forum.

Thanks heaps.
Nancy

22-Dec-14 08:23:50
Category: Using EMu

Hello and thanks Sharon!

I will ask Ellen to contact Jamie.

Nancy

Hello,

We track our fixed and movable locations in the Locations module.

I have attached some screenshots of our tabs for you:

a) modifications to the Details tab, Locations module
This includes fields to describe the holder (movable).

b) new tab called Access, Locations module
This specifies security, key and other access requirements.

Let me know if you
Crate-records---Catalogue-or-Locations-records---Freya-Clawley.docx
need any further information.

Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

09-Dec-14 16:47:55
Category: Using EMu

Hello,

Is anybody there?
We are revisiting the possibility of Archaeology-specific tabs.
Do you have any fields or tabs to share?
We look forward to hearing from you.

Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

Hello Sharon, thanks for posting this. Users request this all the time - they don't want fancy reports, they just want the image files.

I'm looking forward to responses from others who might have solved this or even better, perhaps KE can build in this functionality so that users can self-serve?

Nancy

27-Jan-14 09:18:37
new module requiring definition and standards
Forum: Wishlist

Hello,

We have just upgraded to 4.2 and have received a new module called Collection Descriptions (ecollectiondescriptions).

We'd love to hear how other organisations are using or planning to use this module?

Nancy

Happy new year EMu Users.


We are tackling (again) the issue of whether to assign the valuation figure to Parent (or Neither) records only with a note in the Child record or whether we should try and separate the value into each Part record.

We’d like to know how other institutions do this? Have any of you modified the Valuation tab to accommodate multi-part items?

At the moment MV adds a note “See parent record for valuation.” on the Valuation tab of the Part record.

When we loan Parts we can record their individual value in the Transactions module without having to complete the Valuation tab in the Catalogue module.

I look forward to hearing from you

Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au


Hello,

I've looked at the proposals and believe that an IRN-based approach makes a lot of sense and acknowledge that we will be required to prepare the data, test and implement the changes in consultation with our local KE staff.

We utilise the module for subjects and keywords and have never been in a position to compare our local terms to the one thesaurus we source externally, namely the Australian Pictorial Thesaurus (APT). The APT is a collection of topic terms for indexing images and uses contemporary Australian terminology to describe objects, people, places and structures, activities and concepts depicted in an image. More at Australian Pictorial Thesaurus

We have discussed customising the Thesaurus module to use it more fully as a Pictionary to enable us to document materials similar to CAMEO by the Museum of Fine Arts Boston. See CAMEO

In thinking about this I question why the Lookup Lists module cannot be changed in a similar way?

I am not sure if this a useful response but I am supportive of the suggestions.

Nancy

04-Oct-13 08:41:25
Category: Using EMu

Hello Lilian,
We have started to use TRIM to dreduce duplication of records and effort and it does work!
I have attached a copy of our how to document to provide you with the steps we take.
Let me know if you need more information? I can follow up the technical side of things if you like.
Nancy
How-to-Add-a-TRIM-resource-link-to-the-MMR.docx

MV9164-Senior-Coordinator-EMu-02-09-13.docx
Museum Victoria has a collection of 17 million items collected over a period of over 150 years.

This position is in the Collection Information Systems team, a relatively new team but with well-established processes and relationships internally and externally. 

The primary purpose of this position is to manage the technical operations of the collection management system EMu and to develop,  maintain and oversee projects across all collecting disciplines and for a wide-range of projects.

For more information please read the attached role statement and/or contact Nancy Ladas on +61 3 8341 7130.


Nancy Ladas
Manager, Collection Information Systems
Museum Victoria

An exciting short-term contract at Museum Victoria.

For more information about this vacancy and instructions on how to apply, please view the attachment.
MV0193-Senior-Coordinator-Collection-Location-Systems-310113.pdf


Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

01-Oct-12 10:37:48
Category: Using EMu

Do you manage prehistory archaeology collections?

MV is conducting preliminary research into how other organisations manage prehistoric archaeology collections such as stone tools.

We have three existing Archaeology tabs (attached) but these are specific to historical archaeology collections.

We’d love to hear from you.

Regards,
Nancy Ladas

Acting Head, Strategic Collection Management until 9 October 2012
[Manager, Collection Information Systems]
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au


01102012-0911_MV9164-Senior-Coordinator-EMu---August-2012-3.pdf

The Senior Coordinator, EMu manages the technical operations of the collection management system EMu.

The position is accountable for the development and maintenance of EMu and for the provision of reliable access to and use of the system for all internal clients and delivery of projects.

Applications close: Sunday, 7 October 2012.

How to apply: Submit your resume, covering letter and a statement addressing the key selection criteria online. You may also submit your application by post or fax. Please see details below.

Contact information: Please call Nancy Ladas on (03) 8341 7130.

Contact
Human Resources Department
Museum Victoria
PO Box 666
Melbourne VIC 3001
Telephone: 03 8341 7720
Email: jobs@museum.vic.gov.au

01102012-0911_MV9164-Senior-Coordinator-EMu---August-2012-3.pdf

In theory it sounds good but I always get nervous when updating location data and not physically sighting the move. The feature would; be handy providing that staff were confident that all items were in fact being returned.



Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

Museum Victoria is happy to 'add weight' to the request.

Australia’s largest public museum organisation is seeking a Project Officer to contribute to the day-to-day running of the collection management database EMu and the digital asset management system MV Images and to undertake discrete data migration and enhancement projects.

ABOUT MUSEUM VICTORIA:
Museum Victoria cares for the State scientific and cultural collections, providing visitor access, activities and events at four distinct venues:  Melbourne Museum, IMAX Cinema, Immigration Museum, Scienceworks and world heritage listed Royal Exhibition Building. For more information about Museum Victoria, please visit http://museumvictoria.com.au/

ABOUT THE POSITION:
This role will contribute to the ongoing development and maintenance of the collection management database EMu and the digital asset management system MV Images through the delivery of training, user documentation, data enhancement projects and responding to helpdesk requests. Key skills required are:
- Good understanding of collection management and curatorial practices and issues across museum disciplines
- Well-developed communication and presentation skills
- Experience in the development and delivery of training

The successful applicant will have good organisational skills with the ability to work with minimal supervision and as part of a team.

WHY WORK FOR MUSEUM VICTORIA?
Not only can Museum Victoria offer you the opportunity to take your career to the next level, Museum Victoria can offer you the opportunity to
- Work with an enthusiastic team of collection managers and curators

Not only can Museum Victoria offer you the opportunity to take your career to the next level, Museum Victoria can offer you exciting benefits such as…
- Discounted yearly public transport ticket.
- Work Life Balance Initiatives. (Flexi Time, ability to purchase additional Annual Leave and 14 weeks Paid Maternity Leave)
- Professional Development Opportunities. (Staff Training & Development Program)
- Free entry into each of our museums.
- Free entry to IMAX Theatre.

HOW TO APPLY?
To view the position description and Key Selection Criteria, please visit http://museumvictoria.com.au/about/work … ployment/. For more information, please contact Nancy Ladas on (03) 8341 7130. To apply, send your Resume and Covering Letter addressing the Key Selection Criteria to jobs@museum.vic.gov.au quoting the position number that you would like to apply for by Tuesday 19 June 2012.

Hi Mark,

Thanks for your response I have attached the screenshots for you.

Nancy Ladas


Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

Hi all, have any of you undertaken any redevelopment of the Rights module since this thread was last added in 2008?

We would appreciate any screen shots you would be willing to share.

Many thanks,

Nancy

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

26-Mar-12 11:16:39
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Hi Karen,

MV develoepd a rtemplates function for this very purpose and KE released it to all users in 2009. Go to Release Notes: EMu 4.0.01 for more information look for 'record template' - we use it to create part records, in particular for new acquisitions, where much of hte data is similar.

Release Notes: EMu 4.0.01

Nancy Ladas


Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Austalia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

26-Mar-12 11:16:30
A button within the Catalogue that creates parts of the current record
Forum: Wishlist

Hi Karen,

MV develoepd a templates function for this very purpose and KE released it to all users in 2009. Go to Release Notes: EMu 4.0.01 for more information look for 'record template' - we use it to create part records, in particular for new acquisitions, where much of the data is similar.

Release Notes: EMu 4.0.01

Nancy Ladas


Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Austalia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

I am researching the method used to record that an object or specimen is misplaced/missing/location unknown. This information can be ascertained in normal collection management or curatorial duties or it might be the result of a focussed collection audit, inventory or stocktake. I have attached a document with each of fields I mention below to assist you.

At present if we cannot find an item we (most of us!) update the Current Location field to LOCATION UNKNOWN (MvCIS) and the History of Current Location table records the date and user details.

Some of us also use the Sighted Details fields on the Coll M’gmt tab but the data is overwritten each time an item is sighted or not.

We believe that the Current Location field is about the physical location and that Missing is not a location! We occasionally use the Record Category field on the Collection tab but inconsistently and again this field can be overwritten without a visible history.

The common legacy practise has been to record that something is missing in a notes field – but which one, we have many!

An easy solution is for us to redesign the Sighted Details but before we do this have any of you developed new fields/tabs or even a module to assist with documenting the discovery trail in EMu? And if so are these changes reflected in any policy or procedural documents and would you be willing to share ideas?

I look forward to hearing from you.

Nancy Ladas


Manager, Collection Information Systems
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722

##text####text##

There is apparently no such thing as random!

... but if a random order function was supplied we would probably use it.

During our recent externally conducted valuation project we actually had a methodology that required us to make random and targeted samples so I guess it all depends on the purpose of the exercise and the methodology chosen. In addition depending on the size of your institution you will still need to consider how to ‘sample’ unregistered (electronic or manual) objects.

We used random.org (http://www.random.org/) which sells itself as  :D ‘true’ random rather than ‘pseudo’ random to select electronically registered objects for our internal Collection audit in 2009 and it worked well. We sent the parameters to David Zhang, our Collection Systems Senior Developer, and he used random.org to generate the sample for each of the collection disciplines based on Catalogue IRNs.


Manager, Collection Information Systems
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722

We would find that very useful here as well. Any updates?

11-Oct-11 09:23:42
Category: Using EMu

Hello Leslie,

I contributed to the original Exhibition Objects module development.
Do you like it? Do you have a specific question? I might be able to help.

Nancy Ladas

Acting Head, Strategic Collection Management
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722

•    Friendly and Supportive Team
•    Rewarding and Innovative Culture
•    Based at Melbourne Museum, Carlton

Australia’s largest public museum organisation is seeking a Project Officer to contribute to the day-to-day running of the collection management database EMu and to undertake discrete data migration and enhancement projects.

ABOUT MUSEUM VICTORIA:
Museum Victoria cares for the State scientific and cultural collections, providing visitor access, activities and events at four distinct venues:  Melbourne Museum, IMAX Cinema, Immigration Museum, Scienceworks and world heritage listed Royal Exhibition Building. For more information about Museum Victoria, please visit http://museumvictoria.com.au/

ABOUT THE POSITION:
This role will contribute to the ongoing development and maintenance of the collection management database EMu through the delivery of training, user documentation, data enhancement projects and responding to helpdesk requests.

Key skills required are:
•    Good understanding of collection management, curatorial practices and issues across museum disciplines.
•    Experience in the development and delivery of training.
•    Well developed communication and presentation skills.

The successful applicants will have good organisational skills with the ability to work with minimal supervision and as team members; have demonstrated ability to manage their own work and time effectively; have knowledge of project management principles and experience in working in a project environment.

WHY WORK FOR MUSEUM VICTORIA?
Not only can Museum Victoria offer you the opportunity to take your career to the next level, Museum Victoria can offer you the opportunity to…
•    Work with an enthusiastic team of collection managers and curators
•    Discounted yearly public transport ticket.
•    Work Life Balance Initiatives.
•    Professional Development Opportunities.
•    Free entry into each of our museums.
•    Free entry to IMAX Theatre.

HOW TO APPLY?
To view the position description and Key Selection Criteria, please visit http://museumvictoria.com.au/about/work … ployment/. For more information, please contact Nancy Ladas on (03) 8341 7130.

To apply, please send your Resume and Covering Letter addressing the Key Selection Criteria to jobs@museum.vic.gov.au quoting position number MV/6646 by Friday 7 January 2011.

•    Friendly and Supportive Team
•    Rewarding and Innovative Culture
•    Based at Melbourne Museum, Carlton

Australia’s largest public museum organisation is seeking a Project Officer to contribute to the day-to-day running of the collection management database EMu and to undertake discrete data migration and enhancement projects.

ABOUT MUSEUM VICTORIA:
Museum Victoria cares for the State scientific and cultural collections, providing visitor access, activities and events at four distinct venues:  Melbourne Museum, IMAX Cinema, Immigration Museum, Scienceworks and world heritage listed Royal Exhibition Building. For more information about Museum Victoria, please visit http://museumvictoria.com.au/

ABOUT THE POSITION:
This role will contribute to the ongoing development and maintenance of the collection management database EMu through the delivery of training, user documentation, data enhancement projects and responding to helpdesk requests.

Key skills required are:
•    Good understanding of collection management, curatorial practices and issues across museum disciplines.
•    Experience in the development and delivery of training.
•    Well developed communication and presentation skills.

The successful applicants will have good organisational skills with the ability to work with minimal supervision and as team members; have demonstrated ability to manage their own work and time effectively; have knowledge of project management principles and experience in working in a project environment.

WHY WORK FOR MUSEUM VICTORIA?
Not only can Museum Victoria offer you the opportunity to take your career to the next level, Museum Victoria can offer you the opportunity to…
•    Work with an enthusiastic team of collection managers and curators
•    Discounted yearly public transport ticket.
•    Work Life Balance Initiatives.
•    Professional Development Opportunities.
•    Free entry into each of our museums.
•    Free entry to IMAX Theatre.

HOW TO APPLY?
To view the position description and Key Selection Criteria, please visit http://museumvictoria.com.au/about/work … ployment/. For more information, please contact Nancy Ladas on (03) 8341 7130.

To apply, please send your Resume and Covering Letter addressing the Key Selection Criteria to jobs@museum.vic.gov.au quoting position number MV/6646 by Friday 7 January 2011.

17-Dec-10 09:14:59
Job vacancy: EMu Project Officer, Collection Information Systems
Category: Announcements

•    Friendly and Supportive Team
•    Rewarding and Innovative Culture
•    Based at Melbourne Museum, Carlton

Australia’s largest public museum organisation is seeking a Project Officer to contribute to the day-to-day running of the collection management database EMu and to undertake discrete data migration and enhancement projects.

ABOUT MUSEUM VICTORIA:
Museum Victoria cares for the State scientific and cultural collections, providing visitor access, activities and events at four distinct venues:  Melbourne Museum, IMAX Cinema, Immigration Museum, Scienceworks and world heritage listed Royal Exhibition Building. For more information about Museum Victoria, please visit http://museumvictoria.com.au/

ABOUT THE POSITION:
This role will contribute to the ongoing development and maintenance of the collection management database EMu through the delivery of training, user documentation, data enhancement projects and responding to helpdesk requests.

Key skills required are:
•    Good understanding of collection management, curatorial practices and issues across museum disciplines.
•    Experience in the development and delivery of training.
•    Well developed communication and presentation skills.

The successful applicants will have good organisational skills with the ability to work with minimal supervision and as team members; have demonstrated ability to manage their own work and time effectively; have knowledge of project management principles and experience in working in a project environment.

WHY WORK FOR MUSEUM VICTORIA?
Not only can Museum Victoria offer you the opportunity to take your career to the next level, Museum Victoria can offer you the opportunity to…
•    Work with an enthusiastic team of collection managers and curators
•    Discounted yearly public transport ticket.
•    Work Life Balance Initiatives.
•    Professional Development Opportunities.
•    Free entry into each of our museums.
•    Free entry to IMAX Theatre.

HOW TO APPLY?
To view the position description and Key Selection Criteria, please visit http://museumvictoria.com.au/about/work … ployment/. For more information, please contact Nancy Ladas on (03) 8341 7130.

To apply, please send your Resume and Covering Letter addressing the Key Selection Criteria to jobs@museum.vic.gov.au quoting position number MV/6646 by Friday 7 January 2011.

Purpose of this Position
The purpose of this position is to project manage the implementation of MV Images, Museum Victoria’s Digital Asset Management System, as a core component of interrelated management systems to preserve, manage and make accessible the Museum's digital images.
Primary Accountability

The position is accountable for the successful implementation and integration of MV Images to meet the core requirements of Museum Victoria.

Duties
1. Implement MV Images in consultation with the Manager, Collection Information Systems, the Head of Production Studio and the Manager, IT Services.
2. Manage the implementation of MV Images, including negotiation with regard to and integration with other Museum Victoria management systems such as EMu, documenting core Museum Victoria business requirements, and managing scope, planning, resources, milestones, deliverables and budgets.
3. Manage external service providers to ensure the meeting of contractual obligations and effective service delivery in relation to implementing MV Images.
4. Coordinate and contribute to the development of standards, guidelines and procedures associated with the implementation of MV Images, and contribute to policy development for the management of images across Museum Victoria.
5. Establish and maintain clear lines of communication with internal stakeholders and external suppliers and provide regular reports and briefings on project progress.
6. Proactively build and maintain positive relationships with internal stakeholders to ensure their key image management requirements are addressed by the project, and liaise with the Information Technology department to ensure the provision of MV Images programming, technical, hardware and software requirements.
7. Comply with Museum Victoria's policies and procedures and with relevant legislation and regulations.

Selection Criteria

1. Demonstrated experience in managing projects and contracts, staff and financial resources.
2. Demonstrated knowledge of and experience in implementing Digital Asset Management or similar systems, which may include Look@me™ and/or Serena Mashups™, and on-line delivery of such applications.
3. Thorough understanding of images in the digital realm - their attributes, creation, management, use, copyright considerations and other issues.
4. Experience in a museum or similar environment working with associated collection management systems.
5. Considerable experience in developing standards, procedures and training relating to the implementation and ongoing management of systems impacting a number of departments within an organisation.
6. Demonstrated experience in identifying and translating workflow and other business processes, particularly in a museum or similar environment.
7. Familiarity with XML standards (including OAI-PMH) and metadata frameworks and schemas such as XMP, IPTC, EXIF and Dublin Core, and working with database systems such as Microsoft SQL.
8. Communication and interpersonal skills of a high order, including the ability to provide written and verbal advice to senior managers and external contractors
9. The successful incumbent is required to obtain, and meet the cost of, a National Police Records check and be assessed as suitable.

Contact
Human Resources Department
Museum Victoria
PO Box 666
Melbourne VIC 3001
Telephone: 03 8341 7720
Email: jobs@museum.vic.gov.au

Happy New Year EMuUsers.Org!

I have been leading a project to standardise the values in the lookup lists of the Materials tab in the Catalogue module. We are using the Conservation and Art Materials Encyclopaedia Online (CAMEO) developed at the Museum of Fine Arts, Boston by the Conservation and Collections Management Department as the standard with some ‘unique’ materials thrown into the mix.

Museum Victoria has a generic Materials table (hierarchy of Primary, Secondary and Tertiary) and a Hazardous Materials table (hierarchy of Class, Primary and Secondary) on the one tab. We also have the Environment and Conditions tabs – both underutilised.

We would like to be able to track the identification of a hazard from ‘suspected’ to ‘confirmed’ but would prefer not to use the Tasks tab.

We have discussed adding a Status and Date field to the existing Hazardous Materials table and recording samples and tests in the Conservation module.

In addition we will also be standardising how we record storage and handling instructions both for staff safety and object/specimen preservation.

I am seeking guidance on two things:

a)how other organisations record materials – hazardous and other; and
b)whether other organisations have developed standards and associated work flows for recording materials in particular hazards?

Do you have information that you would like to share? I look forward to hearing from you.

Nancy Ladas

Manager, Collection Systems and Processes &
Acting Manager, Collection Information Systems
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722


T +61 3 8341 7130
F +61 3 8341 7722

https://emu.axiell.com/images/agorapro/attachments/62/Condition.jpg
https://emu.axiell.com/images/agorapro/attachments/62/Environment.jpg
https://emu.axiell.com/images/agorapro/attachments/62/Materials.jpg

Hi Mark and Scott,

Museum Victoria has customised the Events module and created a new module called the Exhibition Objects module to better handle object-specific information for exhibitions and displays.

Over the last year or so we have discussed using the Movements module (at present it has no entries) to better track touring exhibitions and would be happy to be involved in future discussions. The third radio button is a good idea and matches the values we have in the Event Type field in the Events module for example Incoming Travelling Exhibition and Outgoing Travelling Exhibition. Separation of Source and Destination is also wise and less confusing.

For us the stumbling block is planning to send/receive material and not having the right field to record a ‘future’ movement – we would like to say that in 3 months time a group of objects will be in crates heading to New Zealand – but before then they will be in one of our collection stores – they cannot be in two places at once! If we could record this type of information we could send more accurate packing lists to borrowers etc direct from EMu. Any ideas?

We look forward to hearing how you handle or would like to handle this type of information.

Nancy


Manager, Collection Systems and Processes &
Acting Manager, Collection Information Systems
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722

Hi Will,

We recently modified the Details tab to enable more detailed and standardised descriptions of Location Holder records. We discussed starting to use the weight field a couple of weeks ago especially in relation to touring exhibition crates.

We are currently not using the existing fields within the Characteristics group and we would be very happy to participate in discussions on introducing fields to record load capacity as opposed to the weight of the actual unit.

I have attached a summary of the changes we made to the Locations module.

Regards,

Nancy Ladas

Manager, Collection Systems and Processes &
Acting Manager, Collection Information Systems
Museum Victoria
PO Box 666
Melbourne Victoria 3001
Australia

T +61 3 8341 7130
F +61 3 8341 7722

Attachment: Standardisation - Details tab - Locations Module -

27-Sep-07 09:00:00
Category: EMu Administration
Forum: EMu Admin

Dear EMu Users,

I would like to conduct a survey of how other institutions manage data quality in EMu.

Museum Victoria does not have a central registration department. We have three collecting departments - history and technology, indigenous cultures and natural sciences plus the Collection Information Systems Team who manage data migration and database modification (and heaps more) as well as the support of three staff in the Information Technology department who assist largely with backend and server work (and heaps more).

We currently manage data quality on an ad hoc basis. Each object or specimen is registered by the relevant collection manager, or in some instances curator. As our collecting spans over 150 years we have a lot of old data that is difficult to redefine and ‘clean’.

We lock some global (applicable to all departments) lookup lists and drop downs lists and have various user manuals for collection documentation that are particular to the three collecting departments. Access to modules, fields and actions is of course dependent on user permissions.

We have recently convened a data quality team committee that meets every six weeks to discuss global fields across the modules.

We are using the Australian Pictorial Thesaurus (APT) to define Subjects/Keywords but this is the only field to which we have attached a Thesaurus. Other fields across the modules are added to and modified by according to user needs.

So, my questions are:
Do you have a centralised registration department? And how is it structured? Yes/No

If Yes, how does the department undertake vocabulary control etc across modules? Is there a position dedicated to this work?

If No, how do you undertake vocabulary control across modules?

What thesauri or authority lists do you use?

I look forward to hearing from you and will share the information I receive. My email address is nladas@museum.vic.gov.au

Regards,

Nancy Ladas

Nancy Ladas
Manager, Collection Systems and Processes
Collections, Research and Exhibitions
GPO Box 666
Melbourne VIC 3001
Australia
Telephone +61 3 8341 7130
Facsimile +61 3 8341 7722
Mobile 0408 240 490
Email nladas@museum.vic.gov.au

I would like to hear from other institutions regarding how non-collection material such as library books and archives selected for exhibition and inward loan is tracked, if at all, using EMu.

At the moment Museum Victoria assigns a new registration number to a book or archive that needs to be tracked for exhibition purposes with an exhibition prefix and loans with an inward loan prefix. The call number and external institution registration numbers are tracked in the Catalogue module with a qualifier in the Previous Number field.

Our library catalogue and archives are managed by two different systems, Adlib and TRIM, neither of which link to EMu at this point in time.

Any information about how you track this type of material would be great.

Many thanks,

Nancy
Nancy Ladas
Manager, Collection Systems and Processes
Collections, Research and Exhibitions
GPO Box 666
Melbourne VIC 3001
Australia
Telephone +61 3 8341 7130
Facsimile +61 3 8341 7722
Mobile 0408 240 490
Email nladas@museum.vic.gov.au

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