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Using hand held device for keeping track of the collection

Using hand held device for keeping track of the collection

Dear all,

I am in the process of developing our EMu system for the Fondation Cartier and would like advice on implementing a partial code bar system for our collection.

Due to time constraints, I know that I will not be able to code bar all works, crates and locations. Would it be possible to use a hand-held system in order to inventory the movements of some crates (containing works) and some works (without their crates) simultaneously?

Any and all suggestions would be very helpful!
Thanks in advance.
Have a nice evening.

Sincerely,
Alanna Minta Jordan

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Re: Using hand held device for keeping track of the collection

HI All,

Just picking up this thread as we're going through a similar thought process. Having barcoded specimens and drawer locations as part of a digitisation project, we'd like to take advantage of this infrastructure to help curators manage collection movements.

We're planning a pilot project that will enable collection users (curators and researchers) to quickly record specimen and/or drawer movements in EMu by associating barcodes read via a mobile device - something smaller than a laptop.

I'd really appreciate your feedback on different hardware (and applications) used for this purpose. What works, what doesn't? Is the application that talks to EMu upto the job?

I'm aware of the hardware developed by the Melbourne Museum, and I've seen Axiell demos of hardware attachments to mobile phones. What have institutions found to work for them?

Many thanks for any advice you can offer

Dave Smith
Earth Sciences Data Manager
Natural History Museum, London

David Smith
Earth Sciences Data Manager
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Re: Using hand held device for keeping track of the collection

Hi Dave,
At NMAI, we use Linea Pro scanner sleeves (http://lineapro.net/en/home/) with our mobile devices (which happen to be iPod Touches). Our software is a custom built website using IMu. The difficulty with the Linea Pro is that our first run of this application requires a third-party product called iCody to make the connection between the scanner and the device browser. I'm not convinced that there isn't a way around this, but I've had no time to test. Any updates can mess with the how the connection works, so we've had to lock things down to old versions. Not ideal.

One product that we're considering testing instead of the Linea Pro sleeves -partly because they are much, much cheaper- are Unitech bluetooth scanners (http://us.ute.com/products_info.php?pc1 … ;pid=944). They seem pretty flexible from what I've seen and so we're going to purchase one and start testing it out soon.

All the best,
Kara

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Kara M. Lewis
Collections Information System Administrator/Analyst
National Museum of the American Indian, Smithsonian Institution

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