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Notify user groups as well as individuals

Notify user groups as well as individuals

At Manchester Art Gallery we use the task tab/module mainly for copyright, conservation and loans. We probably don't use how it is intended but instead as a reminder tool.

We use the "notify on" field and the "notify field" and maybe the "description" field so we receive the notification on the specified date with a sentence about what needs to happen. These reminders can be up to 5 years in the future in the case of copyright licence renewals.

My bugbear is that the notify field only lets me attach parties which then contain the email address to which the reminder is to be sent. Over a 5 year period who knows if staff will still be there and if anyone will remember if these reminders have been set. What I would like is if you could attach a User Group such as "curators". So that all users who are, at the time of the notification, in that user group will receive the notification. That way if staff who set the notification leave but the notification is important, such as taking down copyrighted material, the current staff can respond.

Would others find this useful?

John Peel
Collection Information Officer | Manchester Art Gallery

John Peel
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Re: Notify user groups as well as individuals

Hi John,
I think that this would be very useful. We've had some annoying cleanup of notifications after staff turnovers in the past.
Kara

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Kara M. Lewis
Collections Information System Administrator/Analyst
National Museum of the American Indian, Smithsonian Institution

Kara Lewis
CIS Administrator/Analyst
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