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Multi-part works

Multi-part works

Hi,
I would like to ask how institutions record multi-part works within EMu.
The only method I've been shown is by using the Relationships (and Parts) tabs. However, this method treats each part as a separate object, so this isn't a very satisfactory answer.
A truly multi-part work such as an Andy Goldsworthy or Imants Tillers, is one object consisting of many parts.  Each stone or canvas board is not an object in its own right and shouldn't have a separate object record.
Does a workaround exist, or does it require some customisation?
Thanks very much, Lisa.

Lisa Hayes
Museum Collections System Analyst
Macquarie University, Sydney

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Re: Multi-part works

Hi Lisa,
Will the parts of these objects ever need to be separated and moved to different locations? If so, separating the parts into parents and children is beneficial so that you can track the locations of the parts separately, while keeping them related. However, if they will never be separated, there really is no need to make more than one record. And you can use the Count field to note how many "pieces" there are to one object.

Is there more that you want to be able to do within one record? Like have multiple descriptions in a grid? If so, you may need customization.
Kara

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Kara M. Lewis
Collections Information System Administrator/Analyst
National Museum of the American Indian, Smithsonian Institution

Kara Lewis
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Re: Multi-part works

Hi Kara,
Ideally I'd like to document them within the one object record, but there is the possibility they could be moved separately. 
We don't have the budget for customisation unfortunately, so I understand the only way to do this successfully within EMu is to create individual records for each part.  Luckily I don't think we have many multi-part works with hundreds of parts, unlike other institutions I've worked in - that wouldn't be pleasant!
Thanks for your response Kara.
Best, Lisa.

Lisa Hayes
Museum Collections System Analyst
Macquarie University, Sydney

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Re: Multi-part works

Hi Lisa,
We use parent-child relationships a lot here at NMAI, so if/when you start creating these records, PM me if you would like any help or tips. We also use the copy/ditto functionality to reduce the amount of data that you need to manually copy.
Kara

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Kara M. Lewis
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National Museum of the American Indian, Smithsonian Institution

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Re: Multi-part works

Hi Lisa,

I actually manage records which consist of both models:

- A parent child relationship exists for preparations of natural history specimens (e.g. a thin section of a rock; a slide preparation of insect 'bits').  So the preparation record is a child of the parent and is independently moveable e.g can go on loan. This works really well for us.

- Our Historical apparatus collection is documented using a single record for the entire item.  However the item may consists of various components and accessories e.g. spare eye lenses, quartz wedges etc.  These are all listed within a table on the record.  Whilst generally the components are all kept together, this is not always the case.  So we have catered for Location attachments to each item in the list.  A parent-child relationship for these items would be overkill and unnecessary, but it does deviate from the overall data model we have implemented.

cheers

Dave

Dave Smith
Earth Sciences Data Manager
Natural History Museum, London

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Re: Multi-part works

Hi Dave,
Thanks very much for this info.
I'm keeping both options open to me in these initial stages until I get to grips with the collection and can make a better assessment of needs. I'm favouring the single record method, but will have to see if it suits everything.
Are you creating your component info in the Part/Aspect/Description table in Measurements? Have you had any customisation? I'm not sure where/how you attach location info.
Thanks, Lisa.

Lisa Hayes
Museum Collections System Analyst
Macquarie University, Sydney

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Re: Multi-part works

Thanks Kara, will do.

Lisa Hayes
Museum Collections System Analyst
Macquarie University, Sydney

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Re: Multi-part works

Hi Lisa,
If you've gone the route of parent/child relationships for multi-part works, I've recently configured the Record Templates utility in our system and have found it to be an absolute dream for creating part records for items in our collection. It allows me to select a parent record, enter the number of child records I want, then it will "ditto" in relevant data from the parent record and it creates the appropriate relationships between records. It saves a ton of time.
Feel free to let me know if you have any questions about it!

Cheers,
Travis


http://emu.axiell.com/images/agorapro/attachments/2382/RecordTemplate.JPG

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Re: Multi-part works

[duplicate post deleted]

Edited by: Travis Snyder - 21-Jul-16 01:21:33

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Re: Multi-part works

Lisa Hayes wrote:


Hi Dave,
Thanks very much for this info.
I'm keeping both options open to me in these initial stages until I get to grips with the collection and can make a better assessment of needs. I'm favouring the single record method, but will have to see if it suits everything.
Are you creating your component info in the Part/Aspect/Description table in Measurements? Have you had any customisation? I'm not sure where/how you attach location info.
Thanks, Lisa.

Hi Lisa,
Yes. Sorry. We have highly customised our Catalogue.  At the time we implemented EMu, I don't there was an 'off-the-shelf' tab we could adopt to meet our needs.

Find attached the tab for reference.

Dave


http://emu.axiell.com/images/agorapro/attachments/1409/apparatus-tab.png

Dave Smith
Earth Sciences Data Manager
Natural History Museum, London

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