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Crate records - Catalogue or Locations records?

Crate records - Catalogue or Locations records?

Hi all,

We are currently looking at creating records for 'moveable storage' including crates, pallets and showcases. We've had many discussions about whether it is better to create them as Locations or Catalogue records. We are leaning towards Locations records as we can then scan objects into crates and retain a movement history.
I was wondering what others have done? Any advice/tips?

Cheers,
Freya

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Re: Crate records - Catalogue or Locations records?

Hi Freya,
I would recommend creating holders for your shipping containers in the Locations module. Do you have standard shipping containers? You can enter in dimensions of the container and other info specific to that container. If your museum has a truck, you could also create a holder for the truck.

I like how National Museum of the American Indian handled their holders and locations. I'm partial because I came from there.

It sounds like you will or have a barcoding system in place. Is that right?
Good Luck!
Raj

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Re: Crate records - Catalogue or Locations records?

Thanks for your response Raj!

We have a variety of crates, so they're not all a standard size. Our locations guys really like the Crates tab in the Catalogue module (in terms of fields) but creating them as catalogue records doesn't have the same benefits as locations. Yes, we do have a barcoding system.

Out of interest how does the National Museum of the American Indian handle their holders and locations?

Cheers,
Freya

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Re: Crate records - Catalogue or Locations records?

Hello,

We track our fixed and movable locations in the Locations module.

I have attached some screenshots of our tabs for you:

a) modifications to the Details tab, Locations module
This includes fields to describe the holder (movable).

b) new tab called Access, Locations module
This specifies security, key and other access requirements.

Let me know if you
Crate-records---Catalogue-or-Locations-records---Freya-Clawley.docx
need any further information.

Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au

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