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Valuation information - parent and child records

Valuation information - parent and child records

Happy new year EMu Users.


We are tackling (again) the issue of whether to assign the valuation figure to Parent (or Neither) records only with a note in the Child record or whether we should try and separate the value into each Part record.

We’d like to know how other institutions do this? Have any of you modified the Valuation tab to accommodate multi-part items?

At the moment MV adds a note “See parent record for valuation.” on the Valuation tab of the Part record.

When we loan Parts we can record their individual value in the Transactions module without having to complete the Valuation tab in the Catalogue module.

I look forward to hearing from you

Nancy Ladas

Manager, Collection Information Systems
Museum Victoria
GPO Box 666
Melbourne Victoria 3001
Australia

T   +61 3 8341 7130
F   +61 3 8341 7722
M   0408 240 490
E   nladas@museum.vic.gov.au
W   museumvictoria.com.au


Edited by: Nancy Ladas - 08-Jan-14 15:21:45

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Re: Valuation information - parent and child records

"Parts" is one of the hardest things to deal with in any Museum, because everyone seems to have their own way of doing it.  At the outset that at The Henry Ford our insurance coverage does not require every object have a value, so we either set values when we purchase objects, objects go on loan, objects go offsite for an event or conservation, or a similar object is sold at auction.

We also add a note like “See parent record for valuation” on the Valuation tab of the Part record, if the whole set is valued.  When we loan Parts, we put the individual value on the Valuation tab of the Part record, because we need to list these for the borrower's insurance. 

We also use the Insurance field to attach an entry in the Insurance module to gather all our objects with values under our insurance schedule.


Leslie S. Mio
Assistant Registrar / Loan Coordinator / EMu Administrative Team
The Henry Ford
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Leslie Mio
Asst Registrar/EMu Admin Team
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