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Glazed / Unglazed

Glazed / Unglazed

This is really only aimed at Art Galleries who have a large collection of paintings and works on paper. I am coming across more and more instances where it would be very handy to have a specific field to indicate whether an object is glazed or unglazed and what material it is glazed with so that this data can be used when designing and generating reports. So far we have considered using several other fields but all of them have a greater use than just recording whether a work is glazed or not. The main field used has been the "Handling" field on the condition tab. Are there any other users who have encountered this problem? How have you dealt with it?

John Peel
Manchester City Galleries

John Peel
Collection Information Officer | Manchester Art Gallery

John Peel
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Re: Glazed / Unglazed

]Hi John, at Te Papa we have an Object Support tab you might find interesting, screenshot attached. This is the tab in the catalogue used to describe mounting or framing for objects that are permanent or long-term, eg permanent framing, or the object support designed specifically for a particular Samurai suit.

In EMu we also manage reusable frames, crates and forms that can be temporarily assigned to different objects. These are used to varying degrees of success.

Cheers

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa

https://emu.axiell.com/images/agorapro/attachments/1313/mini_ObjectSupportTab.jpg

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
collections.tepapa.govt.nz

Adrian Kingston
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Re: Glazed / Unglazed

Thanks for that, that tab looks like it would be perfect. Is that a custom tab? Some of the names of your other tabs also look interesting in comparison to ours, what is the "survey/dam" tab? and the "access" tab?. The "Media Asset" file menu also sounds of interest, may I ask what that is?

John Peel
Collection Information Officer | Manchester Art Gallery

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Re: Glazed / Unglazed

Hi John, yep a custom tab. It's faily basic though, no links to other modules, so shouldn't be too complicated/expensive to get it added to your catalogue.

Survey/Dam was originally designed to record instances of damage, and evolved into being a quick survey assessment tab (for Colllection Managers to use during audits etc, rather than a full condition report which would still be done in the Conservation Module). Works ok, but I'd like to tweak it more to better fit audit/sighting workflows. Screenshot attached.
https://emu.axiell.com/images/agorapro/attachments/1313/mini_surveyDam.jpg

Access covers off access/limitations/acknowledgement. Links to rights module, plus pulls through relevant info from Accession lots or Loans. Screenshot attached.
https://emu.axiell.com/images/agorapro/attachments/1313/mini_access.jpg

We use the Media Asset functionality to manage analogue and digital media related to the collections. Theres a bit more info in it here Titlehttp://www.kesoftware.com/en/emuusers-forum/multimedia/image-management.html

Hope thats useful

Cheers

Adrian

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
collections.tepapa.govt.nz

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Re: Glazed / Unglazed

If only Te Papa was a stone throw from Manchester, I would very much like to see your system in action. The multimedia thread you linked was very interesting as well and contained something we could look at changing to speed things up.

On the first screenshot you've posted. What does the "mat" refer to? I will definitely be showing this custom tab to our curators/conservators with a view to getting something similar.

Thanks very much for all of that.
John

John Peel
Collection Information Officer | Manchester Art Gallery

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Re: Glazed / Unglazed

Hi Adrian

I'm a bit intrigued by the Obejct Support tab, too. From you r comments, you also have separate Frame and Crate records in teh Catalogue module (as we do at the NGA)?  Or does this tab replace those other records?  The Location field for Crate had me wondering.

Mark
National Gallery of Australia

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

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Re: Glazed / Unglazed

Sorry I didn't realise we used an Americanised version of the word! "Mat" to us = "Mount" to you (eg museum board). And when I say "Mount" (also in the screenshot above) to us that means "object support" "mannequin" etc. Hopefully that makes the tabs a bit more logical.

I should also point out there are no measurements/sizes records for the mat/frame, but the overall extent of the object, including frame, would be covered in the measurments tabs (as well as image size, plate size etc).

Cheers

Adrian

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
collections.tepapa.govt.nz

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Re: Glazed / Unglazed

Hi Mark

Yep, we have both. The "reusable" crates, frames and forms (read "mannequins", "head forms" etc) have individual records in the catalogue, like NGA. These can be assigned to Collection Objects temporarily, as required for exhibition or travel. These records haven't really been used enough.

The Object Support tab is a tab which forms part of a collection object's record. It describes "permanent" mat/frame that forms part of the work (eg artists frame), or specific object supports that can only be used for a specific object, and once made would be too expensive to throw away and remake later (eg specially constructed supports for a large waka) or an object's permanent crate. In the case of the object supports, they aren't neccasarily stored with the object (which may also have a crate), so it may require a different location from that of the actual object. The location field in this tab is only a lookup, and refers to locations such as "collection store", "with object" etc. There was much arguing about this, and I don't think it's good, it should link to the locations module.

Cheers

Adrian
Te Papa

Adrian Kingston
Collection Information Manager, Digital Assets and Development
Museum of New Zealand Te Papa Tongarewa
collections.tepapa.govt.nz

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Re: Glazed / Unglazed

Thanks for clearing up the mat distinction. We also have the crate/frame tabs but we've used those for when you want a crate or frame to be an object in its own right with its own catalogue record to which you then attach objects.

John Peel
Collection Information Officer | Manchester Art Gallery

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