Hi April - Accession Lots across multiple departments has always been a problem for the NGA too. Our workaround is to make seaprate Acc Lots records for each department. It's a hack, but we can't see any other way to do it.

Mark - NGA

Hi Mark,

Thanks for your reply.  The benefits of creating one lot outweigh the creation of multiple lots for us.  I think our Registrar would go batty if she had to create multiple lots for one acquisition!  I’ll post this on the wish list – one can always dream  :)

April

Hi April,
at the IMA, we track our accession lots by the source first then department.  So  each source will have their own accession lot per acquisition meeting.  We can acquire art work from the same source over the course of several years.  As for the purchasing, we also have our purchase funds in EMu.  We customized the accession lots to be able to add the fund (which is linked to the Parties) and the data then appears across multiple columns.  I attached an example of what it would look like below.

We have been quite pleased with this as we have been able to create reports that list the total purchase by source, by funds, by accession meeting and by year.  It has really made retrieving information a lot easier and ultimately, my ability to report on the information a lot less cumbersome.  I think this is probably different than what you are asking, but it might give you and idea of what you can do with the accession lots. 

Maureen

Thanks for sharing Maureen.  I'm always curious to know how others have changed the modules for their use.  I'll pass this along to our Registrar.

April