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Place of Creation

Place of Creation

Not sure how different we are from vanilla EMu, but we store place made as a nested table in Catalogue with the folloing columns: Continent, Country/Nation, State/Region, City/Town, Subrub/Village, and Role.

Our Asian Art department have a need for an extra level of detail - for example, Southeast Asia. This is not a Continent, nor is it a country. More like a Geographic Region, though I would use a different term to distinguish form the State/Region field.

I guess we could corrupt the Continent field, but that really would be a shame.

Has anyone else come across this issue? How do you get around it?

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
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Re: Place of Creation

We have a two column field group for recording our provenience information.  The first column in Place Name and is thesaurus controlled. This is where terms like Southeast Asia, Thailand, Bangkok would be entered.  The second column is Place Type. Using the previous terms the values would be Region, Country and City.   The Place Type field is a lookup list and is independent of the thesaurus controlled Place Name field.

Place Name    |  Place Type
====================
Southeast Asia |  Region
Thailand         | Country
Bangkok         | City
=====================

Sorry for the 8-bit rendering but I can provide a screenshot if needed.

-Scott

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Re: Place of Creation

Hi Scott - Thanks for the speedy reply. I think I get it from your message, but a screen shot would be fabulous.

This looks like a flexible  solution. How do you enforce thorough data entry? If your user enters "New York" as place name, and "City" as place type, is there any control in place encourage or force them to put in continent and country and state (which are all essential for search/discovery both within EMu and on web)?  If not, it sounds quite labour-intensive.

In our current set up the place name fields are lookup controlled (we are not yet using a place Thesaurus), so an entry in any single column will filter the available options for other columns. Example screenshot attached - entering New York as the City filters the Country lookup. We find this encourages users to enter as much information as they have.

I guess the issue is striking that balance between flexibility, and efficiency of data entry. The 5 column model is good from an efficiency angle, but just not flexible enough.

https://emu.axiell.com/images/agorapro/attachments/1394/mini_placemade.jpg

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
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Re: Place of Creation

Hi Mark

Mark Bradley wrote:

How do you enforce thorough data entry? If your user enters "New York" as place name, and "City" as place type, is there any control in place encourage or force them to put in continent and country and state (which are all essential for search/discovery both within EMu and on web)?

You could use the Auto Fill Registry entry to automatically fills a hiearchy of lookup fields.

Christelle
http://www.kesoftware.com/components/com_agora/img/members/40/Editing-Auto-fill.JPG

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