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Groups module and Tasks, retired Group records still show up

Groups module and Tasks, retired Group records still show up

Hi everybody

I've been doing a bit of work on Tasks lately, and investigating the merit of making Tasks against Groups in the Groups module. One thing that has come up is how we handle the storing of completed requests and their impact on the sharing of groups.

1) If using Tasks on Group records the Group needs to be shared with all relevant users (and editable by some)
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2) Shared tasks show up in the user's Group list when they do a Group Retrieve.
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3) We need to retain a record of completed tasks so we know what we have done and when.
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4) retiring a Group record does not remove it from the list of shared groups in other modules (especially Catalogue).
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very quickly we will have a MASSIVE list of shared groups, and this will make retrieving groups from within the modules painfully slow.

I think that the 'retrieve groups' query that is run when a user does a Tools/Group/Retrieve needs to have a filter applied to not show Retired records. Or maybe it can use the "Group Status" field?

Is anybody using Groups in this way?  What are you doing to keep your Group lists short?

Edited by: Mark Bradley - 22-Nov-10 11:32:25

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
Assistant Registrar (EMu Guy)
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