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Archivist's Toolkit?

Archivist's Toolkit?

Hi fellow users!

We're currently trying to centralize all of our museum's materials, and we have archive, library and museum materials. Unfortunately, without some major modifications or getting a different system entirely, our archive and library practices just don't work well with EMu.

We're taking a look at the Archivist's Toolkit ( http://www.archiviststoolkit.org/index.html ) and wondering if any of you have had any experience with it, especially with getting it and EMu to work together. Ideally, it would interface with EMu to update records, but I can see how this might be a problem, since the necessary fields don't exist in EMu to begin with.

Anyone have any experience working with this program? Any tips?
Perian Sully
Judah L. Magnes Museum
Berkeley, California

Edited by: - 01-Jan-70 09:00:00

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Re: Archivist's Toolkit?

Hello Perian,

Work on the support of archives has been going on in KE recently and is nearing completion.

A number of tabs have been developed, which can be integrated with the catalogue; these tabs will support the EAD and ISAD(G) schemas. I see by the Archivist's Toolkit website, that there is a data mapping from it to EAD fields, which should enable you to then easily interface to EMu.

I have attached a few screenshots for you to have a look at. If you need more information about functionality or pricing then contact your local KE office.

Thanks, James

James Byrne
KE Software (UK)
Canada House, 3 Chepstow St, Manchester, M1 5FW
Tel: +44 (0)161 236 9209
Fax: +44 (0)161 236 4738
Mail: james.byrne@kesoftware.com
Web: www.kesoftware.com
https://emu.axiell.com/images/agorapro/attachments/63/archive-eadcomponent.jpghttps://emu.axiell.com/images/agorapro/attachments/63/archive-eadheader.jpghttps://emu.axiell.com/images/agorapro/attachments/63/archive-treeview.jpg

James Byrne (Axiell Manchester)
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Re: Archivist's Toolkit?

That's wonderful news!

Are there any plans to incorporate MARC functionality into EMu as well? Since we are an institution with ALM materials, we do actively catalogue in MARC and plan to continue to do so. I've been trying to create some crosswalks between the MARC tags and EMu fields, but at times I'm feeling like I'm doing the proverbial square peg into round hole thing (or is it a round peg into a square hole?)
Perian Sully
Judah L. Magnes Museum
Berkeley, California

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Re: Archivist's Toolkit?

Hi Perian,

I understand your difficulty in trying to fit MARC into the structure of any Collections Management System... many have tried! MARC is designed for a different purpose and was developed many years ago. There is a school of thought that promotes a compromise on behalf of MARC systems and collections systems. Everyone tends to get to the point that they do not want to compromise their collection data structures sufficiently for MARC. Of course, if you significantly compromise MARC, it is not MARC anymore. Library of Congress has now moved to EAD which is more contemporary and blends well with modern collections data structures.

KE has considered accommodating MARC but the compromises have been prohibitive (and costly). Unfortunately, MARC will need to be squeezed into a collections data structure or kept separate. One solution has been to use web searching across two systems to allow common access to collections and MARC data. You still live with some compromise in the search criteria but you can maintain the integrity of both data sets.

Best,
Alan
Alan Brooks
KE Software Inc

t. +1 604 87 1960 Ext. 112
f. +1 604 877 1961

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