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How to track an internal resource that is not a "collection" item?

How to track an internal resource that is not a "collection" item?

I would like to hear from other institutions regarding how non-collection material such as library books and archives selected for exhibition and inward loan is tracked, if at all, using EMu.

At the moment Museum Victoria assigns a new registration number to a book or archive that needs to be tracked for exhibition purposes with an exhibition prefix and loans with an inward loan prefix. The call number and external institution registration numbers are tracked in the Catalogue module with a qualifier in the Previous Number field.

Our library catalogue and archives are managed by two different systems, Adlib and TRIM, neither of which link to EMu at this point in time.

Any information about how you track this type of material would be great.

Many thanks,

Nancy
Nancy Ladas
Manager, Collection Systems and Processes
Collections, Research and Exhibitions
GPO Box 666
Melbourne VIC 3001
Australia
Telephone +61 3 8341 7130
Facsimile +61 3 8341 7722
Mobile 0408 240 490
Email nladas@museum.vic.gov.au

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