Forgot password? | Forgot username? | Register

Multiple Departments & Multiple Credit Lines

Multiple Departments & Multiple Credit Lines

Hi folks.

I have two questions to ask. Would love to hear your answers.

1. How are the rest of you dealing with Accession Lots where the list of works is to be split across multiple departments?

For example, a lot might contain, in our case, an Australian painting AND an International painting. To keep purchase and other such information separate for each department our curators currently have to enter one Accession Lot for each Department relevant to the Lot.

2. How do you handle the fact that different works in one Accession Lot require different Credit Lines?

Example: a group of works on loan from another gallery might contain ten works, and each has a unique credit line. A condition of the loan is that these credit lines are displayed on the wall labels for the exhibition. As the credit line is a single field per Accession Lot, and not per work, we resort to adding a different credit line for each work! Clearly this is hopelessly inefficient, especially for very large loans.

I am hoping that some of you will have already encountered and conquered this problem and might pass on some tips on how you went about it.

Cheers.

Mark Bradley
National Gallery of Australia

Edited by: - 01-Jan-70 09:00:00

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
Assistant Registrar (EMu Guy)
useravatar
Offline
147 Posts
Male  Website 
Administrator has disabled public posting. Please login or register in order to proceed.

Re: Multiple Departments & Multiple Credit Lines

Hi Mark,

At the Canadian War Museum, we handle acquisitions across disciplines all the time. We create one lot record and assign the department on the lot as “Registration” and the entire financial information for the Lot is entered. The departments for the individual artworks/artifacts are allocated in the catalogue module as well as the individual financial information for each object -- we have fields in our catalogue to handle this.

We handle the credit lines the same as you. We enter the record(s) in the Rights Module and linked to the Catalogue Record of each artwork. The CWM does not link credit line information to Accession Lots.

Hope this helps
April Tessier
Canadian War Museum

Administrator has disabled public posting. Please login or register in order to proceed.

Re: Multiple Departments & Multiple Credit Lines

Hi April

Digging this one out of the archives...

Are you saying that CWM uses the acknowledgement field from rights as the credit line?  That's a very interesting approach. I'm intrigued.

Mark

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
Assistant Registrar (EMu Guy)
useravatar
Offline
147 Posts
Male  Website 
Administrator has disabled public posting. Please login or register in order to proceed.

Re: Multiple Departments & Multiple Credit Lines

Sorry Mark, I haven't gotten back to you on this...   In the Rights module, we use the Right Type field and use the term "Credit Line", then what the credit line is, is inserted in the "conditions" field.   If you'd like I can put you in touch with our Registrar if you have any further questions.

Administrator has disabled public posting. Please login or register in order to proceed.

Re: Multiple Departments & Multiple Credit Lines

Thanks April - that's fine, I think you've answered the question. And I like the approach you've taken, though I think our users would balk at having to create a record in yet another module to capture something so fundamental to our understanding of a collection object.

Mark Bradley – Assistant Registrar, Documentation (EMu)
National Gallery of Australia

Mark Bradley
Assistant Registrar (EMu Guy)
useravatar
Offline
147 Posts
Male  Website 
Administrator has disabled public posting. Please login or register in order to proceed.
There are 0 guests and 0 other users also viewing this topic

Board Info

Board Stats
 
Total Topics:
601
Total Polls:
0
Total Posts:
1362
User Info
 
Total Users:
830
Newest User:
Hillery
Members Online:
1
Guests Online:
234